Accounts Payable Clerk

First Nations Jobs Online; Vaughan; On-site; CAD 42,000 - 62,000; Full time

Job summary

Atlas Tools & Machinery is seeking a detail-oriented Accounts Payable Clerk to join our Finance team in Toronto. You will handle invoices, vendor credits and payments, ensuring 3-way matching and accurate NetSuite entries.

The role requires 2–3 years of AP experience, strong communication, and a drive to optimize processes, including potential automation opportunities.

Qualifications

• 2-3 years experience performing accounts payable activities.
• Experience in an inventory-heavy business preferred.
• Strong written and verbal communication skills.
• Ability to prioritize in a fast-paced environment with tight deadlines.

Responsibilities

• Receive, review and verify invoices for accuracy.
• Ensure invoices follow 3-way matching and approval processes.
• Manage vendor credits; issue and follow up on payments.
• Enter invoices and credits in NetSuite with proper GL coding.
• Maintain payment schedules and capture early payment discounts.
• Prepare vendor payments and documentation for approval.
• Reconcile vendor statements monthly and verify transactions.
• Respond to vendor inquiries and send remittance notices.
• Assist with bank reconciliations and cross-functional support.
• Identify opportunities for automation and process improvements.

Skills

Accounts payable

Attention to detail

Verbal and written communication

Time management

Team collaboration

AI tools usage

Inventory awareness

Problem solving

Education

College diploma in business/accounting

Tools

NetSuite

ZoneCapture

AI tooling experience

Job description

Accounts Payable Clerk

Atlas Tools & Machinery is Toronto’s destination for the largest selection of power tools from the World’s top brands! We have been in operation since 1954 and pride ourselves on using our Core Values to foster a positive employee experience and winning culture within our team.

We are seeking a detail oriented Accounts Payable Clerk to join our Finance team! This individual will be the primary team member responsible for all aspects of the accounts payable function. If you are passionate about finance, have a keen eye for detail, and thrive in a fast-growing, dynamic and highly collaborative environment, we would love to hear from you!

Primary Responsibilities:

• Receive, review and verify invoices for accuracy
• Ensure all invoices adhere to our 3-way matching and approval processes prior to posting
• Manage, issue and follow up on vendor credits
• Ensure accurate entry of invoices or credit memos within NetSuite, including general ledger and cost centre coding
• Maintain payment schedules to ensure timely payments and accurate capture of early payment discounts
• Prepare vendor payments and related payment packages with supporting documentation for manager approval and release
• Review and reconcile vendor accounts through monthly statement reconciliation and transaction verification
• Distribute payment remittance notifications and respond to vendor inquiries
• Receive and verify employee expense reimbursements
• Maintain accurate and organized accounts payable files
• Resolve discrepancies between vendors, purchase orders and internal records, working cross functionally with other departments on a regular basis
• Communicate directly with vendors to resolve issues related to invoicing, payments or responding to vendor inquiries in a timely and professional manner
• Assist with bank or other account reconciliations as required
• Continuously seek out opportunities to be more efficient through automation or use of technology such as AI
• Provide support or coverage for other finance team members
• Assist with ordering office and business supplies as required
• Other duties as assigned

Required Skills/Abilities:

• A college diploma in business, accounting or equivalent is preferred
• Minimum of 2-3 years experience performing accounts payable activities
• Previous experience in an inventory-heavy business
• Demonstrated strategic thinking and problem solving skills
• Excellent written and verbal communication skills
• Able to prioritize in a fast-paced work environment with high workload volumes, tight deadlines, and attention to detail is critical
• Experience with NetSuite would be considered an asset
• Experience with ZoneCapture or comparable A/P automation tools would be considered an asset
• Experience using AI tools in a business environment would be considered an asset