Accounts Payable Associate - 12 month contract

Recruiting In Motion - Eastern Ontario; Toronto; In loco; CAD 60.000 - 75.000; Tempo pieno

Descrizione del lavoro

Recruiting In Motion - Eastern Ontario is seeking an Accounts Payable Specialist for a 12-month contract in Toronto. The role will manage full-cycle AP for multiple legal entities, focusing on utility and vendor invoices with high accuracy and timely payments.

Ideal candidates have a minimum of 3 years in AP, strong Excel/ERP skills, and excellent organizational abilities to handle deadlines in a fast-paced environment.

Competenze

• At least 3 years of accounts payable experience in a high-volume environment.
• Experience processing utility invoices is a strong asset.
• Experience supporting multiple legal entities or cost centres is preferred.
• Proficiency with Excel and ERP/accounting software.
• Excellent attention to detail with a high degree of accuracy.
• Strong organizational and time-management skills.
• Analytical and problem-solving abilities.
• Excellent written and verbal communication with a customer service orientation.
• Self-motivated and able to work independently or collaboratively in a fast-paced environment.

Mansioni

• Manage full-cycle accounts payable including invoice processing and payments.
• Process a high volume of utility and vendor invoices across multiple legal entities.
• Review invoices for accuracy, GL coding, cost centres, and approvals.
• Prepare and process vendor payments on time to avoid late fees.
• Reconcile vendor statements and resolve discrepancies.
• Monitor AP aging and follow up on outstanding balances.
• Assist with month-end AP activities, reconciliations, and accruals.
• Liaise with internal departments, property teams, and vendors on inquiries.
• Maintain shared AP inboxes and accurate electronic records.
• Identify opportunities to improve AP processes for accuracy and efficiency.

Conoscenze

Accounts payable

High-volume processing

Time management

Attention to detail

Organizational skills

Analytical thinking

Communication skills

Multi-entity experience

Strumenti

Excel

ERP systems

Descrizione del lavoro

About the Opportunity: Our client is seeking a detail-oriented and highly organized Accounts Payable Specialist to join their Finance team on a 12-month contract to provide maternity leave coverage. This position will be responsible for full-cycle accounts payable, with a focus on processing a high volume of utility and vendor invoices across multiple legal entities. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage competing priorities in a fast-paced, deadline-driven environment.

Key Responsibilities:

• Manage full-cycle accounts payable, including invoice processing, payment preparation, vendor reconciliations, and resolution of payment discrepancies.
• Process a high volume of utility and vendor invoices accurately and efficiently across multiple legal entities.
• Review invoices for accuracy, appropriate general ledger coding, cost centre allocations, and required approvals.
• Prepare and process vendor payments, ensuring timely execution to avoid late fees and service interruptions.
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding invoices and payment issues.
• Monitor accounts payable aging and follow up on outstanding balances and overdue items.
• Assist with month-end accounts payable activities, including reconciliations and accruals, as required.
• Liaise with internal departments, property teams, and vendors to address invoice and payment inquiries.
• Manage shared accounts payable inboxes and maintain accurate electronic records and supporting documentation.
• Ensure compliance with company policies, internal controls, and established accounting procedures.
• Identify opportunities to improve accounts payable processes, accuracy, and efficiency.

Qualifications:

• Minimum 3 years of accounts payable experience, ideally within a high-volume, full-cycle AP environment.
• Experience processing utility invoices is considered a strong asset.
• Experience supporting multiple legal entities, companies, or cost centres is preferred.
• Strong understanding of full-cycle accounts payable processes, including invoice processing, payment preparation, reconciliations, and general ledger coding.
• Proficiency in Microsoft Excel and accounting/ERP systems.
• Exceptional attention to detail with a high degree of accuracy.
• Strong organizational and time management skills, with the ability to manage large invoice volumes and meet strict deadlines.
• Excellent analytical and problem-solving abilities.
• Effective written and verbal communication skills, with a customer service-oriented approach.
• Self-motivated, adaptable, and comfortable working both independently and collaboratively in a fast-paced environment.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team. The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate's experience, skills, and qualifications and may fall anywhere within the range.