Accounts Payable Administrator – Full-time Temporary - 1.0 FTE

Red Deer Catholic Regional Division No. 39; Red Deer; On-site; CAD 45,000 - 60,000; Full time

Job summary

Red Deer Catholic Regional Schools is seeking an organized Accounts Payable Administrator for a full-time temporary position at Montfort Centre in Red Deer, AB. This maternity leave coverage role operates Monday through Friday with the potential for extension.

The ideal candidate will process invoices, handle vendor communications, maintain master vendor files, and support the Finance team with weeky cheque runs and year-end procedures, all while ensuring accuracy and confidentiality.

Qualifications

• Minimum supervision; ability to work independently
• Strong organizational, technical and communication skills
• Confidentiality is important
• Flexible and able to adapt to change

Responsibilities

• Process vendor invoices, purchase orders and receiving documentation; input GST where applicable
• Verify purchase orders for order placement and proper signing authority
• Maintain vendor master file and reconcile vendor statements
• Prepare weekly cheque/EFT runs
• Issue Visa cards and administer bi-weekly visa cycles
• Coordinate issuance of cell phones and manage monthly mobility invoices
• Update utility spreadsheets and payments
• Complete year-end procedures for Accounts Payable system
• Coordinate with schools to collect unpaid fees
• Monitor Payables email account and manage photocopier invoices
• Reconcile City Bus Passes and monthly billing
• Maintain records for IMR accounts, T4A, Pre-paid & Capital Asset
• Create third party invoices as needed
• Assist Finance team with other duties

Skills

Organizational skills

Technical skills

Communication skills

Teamwork

Education

Bookkeeping course

Understanding of accounting principles

Tools

PowerSchool Accounting/HR/Payroll

Google

Excel

Word

Job description

Accounts Payable Administrator – Full-time Temporary - 1.0 FTE

Montfort Centre

Red Deer, AB

Red Deer Catholic Regional Schools is seeking an organized, detail-oriented Accounts Payable Administrator for a full-time temporary position. Operating Monday through Friday, this role provides maternity leave coverage with the possibility of contract extension.

Red Deer Catholic Regional Schools is an educational community for anyone seeking Catholic education. Within our 21 schools, our staff provides excellent teaching and learning for Pre-Kindergarten to Grade 12 students.

Staff in RDCRS make Christ known to students while encouraging all students to realize their full potential. Our division covers the city of Red Deer and the rural communities of Rocky Mountain House, Sylvan Lake, Blackfalds, Innisfail and Olds. RDCRS consists of approximately 1,300 full time, part time and casual staff who provide quality teaching and learning experiences for approximately 10,700 students.

EDUCATION AND EXPERIENCE:

The ideal candidate will be able to work with minimum supervision. Strong organizational, technical, communication and team skills are required. Confidentiality is important. The ideal candidate will need to be flexible and able to quickly adapt to change.

This position requires a good basic understanding of accounting principles. Successful completion of a bookkeeping course is an asset. Comfort with computer software programs and spreadsheets is required – Google, Excel, Word. The Division uses PowerSchool Accounting/HR/Payroll software.

The Ideal candidate for this role will do more than keep great records and process invoices. They will also develop working strategies for reducing paper and for refining/updating processes.

KEY RESPONSIBILITIES AND REQUIREMENTS:

• Professional verbal & written communication skills in person, phone or email with staff, vendors & visitors.
• Strong attention to detail and commitment to accuracy.
• Maintain accounting controls by following policies and procedures.
• Process vendor invoices, purchase orders and receiving documentation and input on a timely basis ensuring accuracy of GST refund calculations.
• Verify purchase orders for evidence of order placement, proper signing authority & completion.
• Maintain up-to-date vendor master file and reconcile vendor statements.
• Prepare weekly cheque/EFT runs.
• Issues Visa cards and administer the bi-weekly visa cycles ensuring completeness.
• Resource person for school staff for coding, general ledger and Atrieve queries.
• Administer and coordinate the issuance of cell phones and ensure the accuracy of the monthly mobility invoice.
• Update Utility spreadsheets and administer online utility payments.
• Complete year-end procedures for Accounts Payable system.
• Coordinate with schools to collect unpaid school fees.
• Maintain files and reconciliations for IMR accounts, T4A reconciliation, Pre-paid & Capital Asset accounts.
• Create third party invoices as necessary.
• Monitor the general Payables email account in a timely manner.
• Administer photocopier copy usage invoices on behalf of division.
• Administer City Bus Passes & reconcile monthly billing.
• Prepare/maintain records for offsite storage annually.
• Audit School bank deposits & cashed cheques verification periodically.
• Other assigned duties as needed to support the Finance team.