Accounts Payable Specialist (Temp) – Process & Optimize

Red Deer Catholic Regional Division No. 39; Red Deer; On-site; CAD 45,000 - 60,000; Full time

Job summary

Red Deer Catholic Regional Schools is seeking an organized Accounts Payable Administrator for a full-time temporary position at Montfort Centre in Red Deer, AB. This maternity leave coverage role operates Monday through Friday with the potential for extension.

The ideal candidate will process invoices, handle vendor communications, maintain master vendor files, and support the Finance team with weeky cheque runs and year-end procedures, all while ensuring accuracy and confidentiality.

Qualifications

• Minimum supervision; ability to work independently
• Strong organizational, technical and communication skills
• Confidentiality is important
• Flexible and able to adapt to change

Responsibilities

• Process vendor invoices, purchase orders and receiving documentation; input GST where applicable
• Verify purchase orders for order placement and proper signing authority
• Maintain vendor master file and reconcile vendor statements
• Prepare weekly cheque/EFT runs
• Issue Visa cards and administer bi-weekly visa cycles
• Coordinate issuance of cell phones and manage monthly mobility invoices
• Update utility spreadsheets and payments
• Complete year-end procedures for Accounts Payable system
• Coordinate with schools to collect unpaid fees
• Monitor Payables email account and manage photocopier invoices
• Reconcile City Bus Passes and monthly billing
• Maintain records for IMR accounts, T4A, Pre-paid & Capital Asset
• Create third party invoices as needed
• Assist Finance team with other duties

Skills

Organizational skills

Technical skills

Communication skills

Teamwork

Education

Bookkeeping course

Understanding of accounting principles

Tools

PowerSchool Accounting/HR/Payroll

Google

Excel

Word

Job description

Red Deer Catholic Regional Schools is seeking an organized Accounts Payable Administrator for a full-time temporary position at Montfort Centre in Red Deer, AB. This maternity leave coverage role operates Monday through Friday with the potential for extension.

The ideal candidate will process invoices, handle vendor communications, maintain master vendor files, and support the Finance team with weeky cheque runs and year-end procedures, all while ensuring accuracy and confidentiality.