Accounts Payable Clerk

Selkirk College; Castlegar; Hybrid; CAD 60,000 - 65,000; Full time

Job summary

Selkirk College is seeking a detail-oriented Accounts Payable Clerk to manage timely payment processing and vendor inquiries. The role supports the Finance team under the Manager of Accounting and Payroll Services, with a focus on accuracy and customer service.

The position is temporary, full-time (35 hours/week) starting September 15, 2026, ending January 14, 2028, with potential extension. Pay grade 8, CAD 33.38/hour, aligned with the PPWC Collective Agreement.

Qualifications

• 2 years Business Administration Diploma - Accounting.
• Minimum 2-3 years of accounts payable experience; high-volume or public sector experience preferred.

Responsibilities

• Process accounts payable including invoices, credit notes, purchase orders, cheque requisitions and expense reimbursements.
• Disburse payments and reconcile statements; respond to employee and vendor inquiries.
• Maintain vendor relationships and filing systems; assist with month-end/year-end closings.

Skills

Attention to detail

Communication

Policy application

Excel (Intermediate)

Time management

Independent work

Team collaboration

Analytical thinking

Customer service

Education

Business Administration Diploma - Accounting

Tools

Unit4

Accounting software

Job description

Reporting to the Manager of Accounting and Payroll Services, and utilizing a service excellence approach, this position is responsible for the accurate and timely processing of invoices, cheque requisitions, and expense reimbursements in accordance with College policies and procedures. Duties include the disbursement of payments, reconciling statements, and responding to employee and vendor enquiries.

Main Duties and Responsibilities

• Provides accounts payable services including:
  • Receiving, reviewing, and verifying incoming accounts payable mail including supplier invoices, credit notes, purchase orders, cheque requisitions, travel reimbursements, professional development reimbursements, employee expenses and honoraria forms.
  • Receiving, comparing, reviewing, and verifying incoming accounts payable mail including supplier invoices, credit notes, purchase orders
  • Process timely payments using appropriate pay method (cheque, EFT, wires, recurring pre-authorized payments)
  • Issue stop payments and follow-up on stale-dated cheques and returned wires, as required
  • Maintain vendor relationships and reconcile vendor/employee expense accounts
  • Maintain accounts payable filing systems
  • Complete month-end and year-end closing duties and reconciliations including imports and clearing preauthorized payments
  • Organizing the timely receipt of employee purchase card reconciliations and validating the coding and approval into the accounting system
  • Coordination with the professional development chairs regarding employee reimbursements
  • Support college staff with Unit4 inquiries and input of expense reimbursements
  • Answering inquiries related to areas of responsibilities with a customer-forward and professional demeanor
• Provide information and assistance to both internal and external stakeholders, as required, using a service excellence approach including:
  • Explaining College policies and procedures as they relate to accounts payable
  • Answering inquiries related to areas of responsibility with a customer-forward and professional demeanor
  • Provides support to other Finance roles during absences and lunch breaks.
• Performs other duties as assigned by supervisor.

Skills, Knowledge, and Abilities

• Good judgement, ability to apply policy to diverse situations.
• Excellent communication skills – active listening, ability to communicate effectively with a variety of stakeholders
• Intermediate Excel knowledge
• Experience using computer accounting systems (multiple system experience an asset)
• Strong analytical, time management, and problem solving skills
• Ability to work independently and as part of a team
• Excellent attention-to-detail
• Demonstrated ability to work in a high volume, multitasking environment and the ability to interact with people with tact and diplomacy
• Sound knowledge of accounting processes and principles

Education and Experience

• 2 years Business Administration Diploma - Accounting
• Minimum 2-3 years of accounts payable experience and high volume or public sector experience preferred

This is a temporary, full-time position (35 hrs/week) covering a leave, commencing September 15, 2026, and ending January 14, 2028, with the possibility of extension or upon return of the incumbent. Salary will be Pay Grade 8, $33.38 per hour in accordance with the PPWC Collective Agreement.