Accounts Payable Administrator

Calfrac Well Services; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

Calfrac Well Services is hiring an Accounts Payable Administrator in Calgary, Alberta. This role supports timely payments to vendors, with reporting to Finance leadership.

The role emphasizes accurate coding, data entry, and resolving invoice issues while maintaining strong internal controls and service to business partners. A minimum of 5 years in AP within oil and gas is required, with Oracle Fusion experience preferred.

Qualifications

• Grade 12 education required.
• Minimum 5 years of AP experience in oil and gas.
• Solid understanding of accounting processes.
• Experience with Oracle Fusion preferred.
• Strong MS Word, Excel, and Outlook skills.

Responsibilities

• Review and code invoices for appropriate approvals and documentation electronically prior to payment.
• Complete month end accruals.
• Ensure all accounts payable data is entered accurately into appropriate system.
• Electronically match invoices to purchase orders and troubleshoot issues in order to maintain a high level of invoicing accuracy.
• Initiate payment processes for various payment types and ensure payment approvals are completed.
• Distribute signed cheques as required.
• Respond to all vendor enquiries and act as a liaison between corporate and AP department.
• Maintain all accounts payable reports, spreadsheets, and corporate files.
• Assist with analysis of accounts, monthly closings, and filings as required.
• Perform additional duties conducive to working in an office environment.

Skills

Communication skills

Organizational skills

Problem solving

Time management

Reliability

Initiative

Teamwork

Education

Grade 12 Education

5+ years Accounts Payable experience in oil & gas

Tools

Oracle Fusion

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Position:Accounts Payable Administrator

Location: Calgary, Alberta

Job Id:2177

# of Openings:1

ACCOUNTS PAYABLE ADMINISTRATOR

At Calfrac, we take pride in our commitment to safety, efficiency and exceptional customer service. To uphold that standard, we look for people who share our vision and can help strengthen our reputation.

OUR CULTURE

At Calfrac, we believe in being an active part of the communities where we operate. Throughout the year, we support community initiatives through volunteerism and donations. Whenever possible, our efforts focus on organizations and programs related to the environment, education, Indigenous initiatives, arts and culture, and community sport.

ROLE STATEMENT

The Administrator, Accounts Payable will be a member of the Accounting Department responsible for supporting the timely payments of invoices and billed expenses to Calfrac’s vendors, contractors, and suppliers. Reporting to the Director, Finance and Treasury, and indirectly to the Team Lead, Accounts Payable, the Administrator, Accounts Payable will focus on Calfrac’s payable and billing requirements as detailed below.

SPECIFIC ACCOUNTABILITIES

• Review and code invoices for appropriate approvals and documentation electronically prior to payment.
• Complete month end accruals.
• Ensure all accounts payable data is entered accurately into appropriate system.
• Electronically match invoices to purchase orders and troubleshoot issues in order to maintain a high level of invoicing accuracy.
• Initiate payment processes for various payment types and ensure payment approvals are completed.
• Distribute signed cheques as required.
• Respond to all vendor enquiries and act as a liaison between corporate and AP department.
• Maintain all accounts payable reports, spreadsheets, and corporate files.
• Assist with analysis of accounts, monthly closings, and filings as required.
• Perform additional duties conducive to working in an office environment.

KEY ATTRIBUTES AND COMPETENCIES

• Strong communication (verbal and written).
• Strong organizational and planning skills working in a largely electronic environment.
• Outstanding problem solving and customer service attributes.
• Ability to prioritize workload expectations (quantity and quality).
• Reliable and punctual.
• Demonstrated initiative with an ability to work both independently with minimal supervision and within a team environment.
• Strong time management, prioritization and multitasking skills.

EDUCATION AND EXPERIENCE

• Grade 12 Education required.
• Minimum 5 years of Accounts Payable experience in the oil and gas sector.
• Solid understanding of accounting processes.
• Intermediate to advanced computer skills, including Microsoft Word, Excel, and Outlook.
• Experience with Oracle Fusion preferred.