Accounts Payable Administrator

Manga Hotel Group; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Manga Hotel Group, a Canadian company managing properties and hotels across Canada and the U.S., is hiring for an Accounts Payable Clerk in Etobicoke, near Toronto. The role focuses on processing invoices, matching POs, and ensuring timely payments to vendors.

You will coordinate with accountants, maintain vendor data, assist with monthly and quarterly financial reporting, and contribute to process improvements under the direction of the Vice President of Finance.

Qualifications

• Proven experience in Accounts Payable or in a similar role.
• Strong attention to detail and accuracy.
• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proficiency in MS Office, particularly Excel.
• Bachelor’s degree or three-year diploma in Finance or Accounting.

Responsibilities

• Assembling, reviewing, and verifying invoices and cheque requests.
• Matching invoices to purchase orders and packing slips and obtaining approvals.
• Scrutinizing invoices and flagging unusual items or prices.
• Coordinating with accountants and coding invoices to appropriate GL accounts.
• Entering invoices and preparing cheque payments, obtaining signatures, and mailing out cheques.
• Obtaining and verifying employee expenses, flagging anomalies, and processing payments.
• Coordinating with vendors to investigate and reconcile disputed invoices or payments.
• Reconciling accounts payable transactions.
• Resolving vendor inquiries promptly, liaising between vendors and hotels.
• Filing and performing related administrative duties.
• Maintaining vendor files and ensuring vendor data accuracy.
• Assisting with monthly, quarterly, and yearly financial statement reporting for designated hotels.
• Implementing process improvements to accounting processes to increase efficiency.
• Undertaking special projects and other accounting duties as needed.
• Performing other duties as assigned by the Vice President of Finance.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Teamwork

Independent working

MS Office proficiency

Excel proficiency

Education

Bachelor’s degree or three-year diploma in Finance or Accounting

Tools

MS Office

Excel

Job description

Manga Hotel Group is a Canadian company involved in the acquisition, development and management of high-quality residences and hotels affiliated with prestigious brands such as Hilton, Marriott, Hyatt and Intercontinental Hotels Group. Currently, Manga Hotels owns and operates 35 hotels with over 6500 rooms across Canada and in the United States, 18 food and beverage outlets and 5 residential properties with several new properties and developments in the pipeline.

As Manga Hotel Group continues to expand, we are actively seeking talented individuals to join our growing team.

Responsibilities include but not limited to:

• Assembling, reviewing, and verifying invoices and cheque requests;
• Matching invoices to purchase orders and packing slips, and obtaining approvals;
• Scrutinizing invoices and flagging any unusual items or prices;
• Coordinating with accountants and coding invoices to appropriate GL accounts;
• Entering invoices and preparing cheque payments, obtaining signatures, and mailing out cheques;
• Obtaining and verifying employee expenses, flagging anomalies, and processing payments;
• Coordinating with vendors to investigate and reconcile disputed invoices or payments;
• Reconciling accounts payable transactions;
• Resolving vendor inquiries in a timely and professional manner, acting as a liaison between vendor contacts and hotels;
• Filing and performing related administrative duties as assigned;
• Maintaining vendor files and ensuring integrity and accuracy of vendor information in the accounting system, including periodic review of inactive vendors;
• Assisting with monthly, quarterly, and yearly financial statement reporting for designated hotels;
• Implementing process improvements to accounting processes and procedures to increase efficiency and effectiveness;
• Undertaking special projects and other accounting duties as needed; and
• Performing such other duties as assigned by the Vice President of Finance and their designate.

Knowledge & Credentials:

• Proven experience as Accounts Payable or in a similar role, is preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proficiency in MS Office, particularly Excel
• Bachelor’s degree or three-year diploma in Finance or Accounting

Job Type: Full-time

Schedule: Monday to Friday

Ability to commute/relocate: Etobicoke, close to Toronto Airport.