Accounts Payable Administrator

Larlyn Property Management Ltd.; London; On-site; CAD 45,000 - 60,000; Full time

Job summary

Larlyn Property Management Ltd. in London, ON is hiring an Accounts Payable Administrator to accurately process invoices for payment and support ongoing AP activities. The role involves vendor management, data entry, and ensuring timely disbursements.

The candidate will maintain relationships with suppliers, assist with month-end processes, and provide broader accounting support as needed. This position emphasizes accuracy, organization, and timely communication with vendors.

Qualifications

• Bachelor/associate degree in Accounting or Business Administration is an asset.
• 1–2 years experience in Accounts Payable.
• Working knowledge of Yardi.
• Basic fundamentals of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent communication skills (oral and written).
• Strong organizational skills and time management.

Responsibilities

• Maintain vendor database and match invoices to POs.
• Enter A/P invoices and post to AP module; process cheque payments.
• Process supplier payments and reconcile with bank statements.
• Coordinate with vendors on invoicing, payments, and discrepancies.
• Prepare AP accruals and assist with month-end close.
• Support corporate accounting including AR and AP functions.
• File and maintain documents; data entry as required.
• Post cleared cheques in the Banking module and reconcile arrivals.

Skills

Excellent communication

Organizational skills

Time management

Attention to detail

Education

University/ Community College in Accounting or Business Administration

Tools

Yardi

Microsoft Office

Job description

Larlyn Property Management is a property management company that believes it’s people who make a community a great place to be. Every day we are invited into people’s lives to help make their homes, workplaces and communities better. And every day we take this privilege seriously and strive to be better than yesterday. Larlyn's greatest strength has always been its people. It’s what makes us, us. We are currently seeking to add strength to our team in London, ON as:

Accounts Payable Administrator

Job Summary: To accurately process invoices for payment for services accurately and in a timely manner

Responsibilities

• Maintain vendor database
• Match invoice, packing slips and purchase orders in preparation for AP data entry
• Enter A/P invoices, verify and post to A/P module
• Process disbursements of cheques
• Match entered invoices to processed disbursements
• Daily download of bank statements for clearing of cheques and other items in AP
• Address all vendor matching issues and payment issues
• Continuous review of accrued materials details to eliminate duplication of costs booked to the General Ledger
• File and maintain all documents
• To provide support for the corporate accounting function and associated administration, including accounts receivable, accounts payable
• Overall management of accounts payable.
• Data entry as required including AR deposits.
  Responsible for the preparation of AP cheques and electronic payment
• Post cleared cheques in accounting system Banking Module, Daily
  Deposit cheques and process payments at bank
• Process supplier credit applications
  Respond to vendor inquiries in a timely and professional manner
• Coordinate with vendors regarding invoicing and payment inquiries and discrepancies
  Reconciliations, to supplier statement of account and monthly visa statements
• Ensure that any rebillable charges such as couriers, etc.and prepare General Rebill uploads for client billings
  Match purchase orders (PO's) to packing slips and vendor invoices to confirm quantities and price
• Follow up with suppliers for missing invoices before month end and complete the Accounts Payable Accruals sheet on the due date.
• Book expense claims to JE in accounting system.
• Monthly Cash Outflow estimates and daily update of Cash Outflows
• Pull Material Receipts and match to Supplier invoices, work with maintenance Coordinator to resolve any issues.
• Transfer reconciled Hours and Materials from Work Order Control Sheet into Internal Invoice

*Perform other duties as required

Qualifications

• University/ Community College in Accounting or Business Administration is an asset
• 1-2 years experience in Accounts Payable
• Working knowledge of Yardi
• Basic fundamentals of Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent communication skills (oral and written)
• Strong organizational skills, procedural knowledge and time management skills

We thank all candidates however only those selected for an interview will be contacted. Larlyn Property Management is committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to this process, please advise the organization's representative of your need for accommodation measures which will be taken to enable you to be assessed in a fair and equitable manner.

Only candidates who meet the initial review criteria of the recruitment team will be contacted. This job posting may use artificial intelligence (AI)–enabled tools to help screen applications. Final hiring decisions are made by our recruitment team.