Accounts Payable Advisor- Bilingual

Chartwell Retirement Residences; Mississauga; On-site; CAD 55,000 - 75,000; Full time

Job summary

Chartwell Retirement Residences is seeking a bilingual Accounts Payable Advisor to process and monitor payables in Yardi PayScan. You will be the primary contact for residences and internal stakeholders, ensuring data integrity, resolving issues, and delivering excellent service.

The role requires 2–4 years AP experience, fluency in French and English, and strong Excel/Word skills. Work is performed in-office in Mississauga, with a focus on accuracy and timely payments.

Qualifications

• Post-secondary diploma or degree in Accounting, Business, or related field.
• 2–4 years of experience in Accounts Payable or related finance roles.
• Fluency in French and English is mandatory.

Responsibilities

• Respond to inquiries from residences, corporate teams and vendors promptly and professionally.
• Investigate and resolve account discrepancies, overpayments, and outstanding balances.
• Review and action dashboard items on a regular basis.
• Complete vendor reconciliations efficiently.
• Review invoices in workflow and follow up with approvers.
• Ensure compliance with internal controls, company policies, and regulatory requirements.
• Identify recurring issues and recommend process improvements for greater accuracy and efficiency.
• Provide guidance and training to residence managers on AP processes.

Skills

Microsoft Word

Excel

ERP systems

Attention to detail

Interpersonal communication

Time management

Education

Post-secondary diploma or degree in Accounting, Business, or related field

Tools

Yardi

Job description

The Opportunity

The Bilingual Accounts Payable (AP) Advisor is responsible for processing and monitoring accounts payable in Yardi PayScan to ensure that the residences outstanding payables are paid in time. Serving as the primary point of contact for residences and internal stakeholders, this role is key to maintaining data integrity, resolving account issues, and fostering a positive customer experience.

Job Description

The Opportunity

The Bilingual Accounts Payable (AP) Advisor is responsible for processing and monitoring accounts payable in Yardi PayScan to ensure that the residences outstanding payables are paid in time. Serving as the primary point of contact for residences and internal stakeholders, this role is key to maintaining data integrity, resolving account issues, and fostering a positive customer experience.

Key Accountabilities

• Consistently demonstrate a commitment to service excellence.
• Respond to inquiries from residences, corporate teams and vendors promptly and professionally.
• Investigate and resolve account discrepancies, overpayments, and outstanding balances.
• Review and action dashboard items on a regular basis.
• Complete vendor reconciliations efficiently.
• Review invoices in workflow and follow up with approvers.
• Ensure compliance with internal controls, company policies, and regulatory requirements.
• Identify recurring issues and recommend process improvements for greater accuracy and efficiency.
• Provide guidance and training to residence managers on AP processes.
• Perform other duties as assigned by the Accounts Payable Manager.

Qualifications

Education

• Post-secondary diploma or degree in Accounting, Business, or related field preferred.

Experience

• 2-4 years of experience in Accounts Payable or related finance roles.

Skills & Abilities

• Proficiency in Microsoft Word and Excel (intermediate level).
• Experience with ERP systems; Yardi experience is a strong asset.
• Strong organizational skills and high attention to detail.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to prioritize and manage time effectively in a high-volume environment.

Languages

• Fluency in French and English is mandatory

Effort

Work requires sustained attention to detail, including verifying and reconciling numerical data, frequent computer use, and continuous monitoring of account information. The role is primarily performed at a desk in an office environment, involving prolonged periods of sitting, keyboarding, and occasional standing or walking.

Working Conditions

Work is performed primarily in an office environment.

About Us

At Chartwell, we’re all about Making People’s Lives BETTER: the lives of our residents and their families, and the lives of our employees. Join an exceptional group of diverse, inspiring, and caring people who are empowered to provide personalized, human experiences for our residents and staff through the connections they make every day within our communities.

Chartwell’s commitment to diversity and inclusivity is a commitment to hiring people whose skills and abilities contribute the most to the success of the organization and who reflect the communities in which we live and work. We are an equal opportunity employer and welcome applications from a wide range of qualified candidates, including people with disabilities. If you have questions or require assistance with the application process, please email [e-mail] or call 1-888-663-6448.

Chartwell may use artificial intelligence to assist in screening and assessing applicants for this position.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.