Accounts Payable Administrator

Pacific Western Transportation Ltd; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading company in transportation is looking for an Accounts Payable Administrator to join their Accounting Department. The role involves processing invoices, managing vendor accounts, and ensuring accurate financial records. Ideal candidates will have 3-5 years of experience and strong organizational skills. This is a full-time position in a fast-paced office environment with opportunities for growth.

Qualifications

• Minimum of 3-5 years of Accounts Payable experience.
• Experience with direct commodity suppliers or in a multi-location company is an asset.

Responsibilities

• Process and monitor invoices and expenditures.
• Manage vendor accounts and ensure timely payments.
• Assist with month-end review and prepare monthly accruals.

Skills

Analytical

Problem Solving

Attention to Detail

Organizational Skills

Communication

Tools

Oracle

Excel

Job description

Join to apply for the Accounts Payable Administrator role at Pacific Western Transportation Ltd .

Pacific Western Transportation (PWT) – Student Line is seeking an energetic individual to join our Accounting Department as an Accounts Payable Administrator .

Nature and Scope

The Accounts Payable Administrator reports to the Accounts Payable Lead and is responsible for providing financial, administrative, and clerical services. This includes processing and monitoring invoices and expenditures, managing vendor accounts, and ensuring that finances are accurate and vendors are paid within established time limits. The role also involves assisting with other accounting tasks and providing administrative and reception backup.

Principal Duties and Responsibilities

• Receive and verify invoices and requisitions for goods and services.
• Verify that transactions comply with financial policies and procedures.
• Enter data and code invoices for payment.
• File all A / P documentation, including outstanding and paid invoices.
• Assist with month-end review of A / P and initiate A / P adjustments.
• Prepare monthly accruals.
• Perform other related duties as required.

Knowledge & Skills Required

• Minimum of 3-5 years of Accounts Payable experience.
• Oracle and advanced Excel experience are assets.
• Ability to work collaboratively as a team player and take ownership of responsibilities.
• Experience working with direct commodity suppliers or in a multi-location company is an asset.
• Analytical and problem-solving skills.
• Attention to detail and high accuracy.
• Effective organizational skills.
• Stress management skills.
• Strong verbal, written, and listening communication skills.

Working Conditions

• This role operates in a high-volume, fast-paced office environment with strict deadlines for payment cycles and reporting.
• Occasional overtime may be required during month-end, year-end, or audit periods.
• The position requires focus and accuracy to manage large volumes of financial data and vendor interactions.

Seniority Level

• Entry level

Employment Type

• Full-time

Job Function

• Administrative, Finance, and Accounting / Auditing
• Truck Transportation and Transportation, Logistics, Supply Chain, and Storage

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