Accounts Payable / Accounts Receivable Associate

Innovasea; Bedford; On-site; CAD 42,000 - 62,000; Full time

Job summary

Innovasea, a leader in aquatic solutions, seeks an Accounts Payable/Accounts Receivable Associate to support North American operations. The role focuses on accurate processing of invoices, payments, and maintaining meticulous financial records, with collaboration across global A/P and A/R teams.

The ideal candidate has a finance or accounting diploma and strong Excel/Word skills, plus the ability to work independently under deadlines and deliver high accuracy in a fast-paced environment.

Qualifications

• Diploma in Finance, Accounting, Business, or equivalent experience.
• Experience with Microsoft Office, including Excel and Word.
• Ability to work independently under deadlines with high accuracy.

Responsibilities

• Coordinate daily reconciliation of bank activities.
• Process supplier invoices with purchase orders and receiving documents; communicate discrepancies.
• Facilitate and efficient invoice approval process.
• Process invoices in TrailD/SYSPRO and follow up on discrepancies.
• Process employee expense claims in Emburse/SYSPRO.
• Maintain digital filing system of financial records for retrieval.
• Support reconciliation of supplier and customer deposits.
• Manage vendor and customer inquiries.
• Complete credit card reconciliation.
• Support internal cost tracking.
• Prepare weekly cash disbursement forecasts.
• Distribute customer invoices and facilitate collections.
• Perform general ledger account reconciliations.
• Support requests for financial information and audit preparation.
• Assist with annual financial audit.

Skills

Communication skills

Microsoft Office

Excel

Word

Independent work

Team player

Education

Diploma in Finance/Accounting/Business

Tools

SYSPRO

TrailD

Emburse

ERP systems

Job description

Accounts Payable / Accounts Receivable Associate | Bedford, Nova Scotia

Innovasea | Aquatic Solutions Built for Life

Ready to join a passionate team committed to a more sustainable future? Innovasea (pronounced In-no-va-see) is at the forefront of revolutionizing aquaculture solutions and advancing the science of fish tracking. We provide complete end-to-end solutions to improve sustainable fish farming and better understand and preserve our marine and freshwater habitats.

When you work at Innovasea, you join a group of over 250 employees committed to our values of authenticity, collaboration, commitment, innovation and stewardship. As a member of the team, you’ll have the opportunity to be part of an organization relentlessly committed to building a better tomorrow.

About the role

Are you a natural problem-solver with a curious mind, a creative spark, and the drive to turn ideas into action? Think outside the box? We’re looking for someone who takes initiative and moves the box.

We are looking for a full-time AP/AR Associate to join our Finance team. This role is a great opportunity for someone who takes pride in their work, is detailed oriented, enjoys working with numbers, solving problems, and keeping financial operations running smoothly.

The AP/AR Associate will play a key role in supporting our North American operations, ensuring invoices and payments are processed accurately and on time, records are meticulously maintained, and strong relationships are built with customers and suppliers. In addition, this role will collaborate with and support our global A/P and A/R teams, assisting with non–North American accounts as needed.

What you'll be doing

• Coordinate the daily reconciliation of bank activities
• Coordinate the processing of supplier invoices with purchase orders and receiving documents while communicating discrepancies in a timely manner
• Facilitate and efficient invoice approval process
• Coordinate the processing of invoices in TrailD / SYSPRO while following up on discrepancies
• Coordinate the processing of employee expense claims in Emburse / SYSPRO
• Maintain digital filing system of financial records for efficient retrieval
• Support the reconciliation of supplier deposits and customer deposits
• Manage vendor and customer inquiries
• Complete credit card reconciliation
• Support internal cost tracking process
• Prepare week forecast of cash disbursement requirements
• Coordinate the distribution of customer invoices
• Facilitate customer collection efforts
• General ledger account reconciliations
• Support departmental requests for financial information
• Assisting with annual financial audit
• Special projects as required

What We’re Looking For

• Relevant experience and/or education
• Communication skills both written and verbal
• Experience with Microsoft Office applications with working knowledge of Excel/Word
• Ability to work independently with remote supervision while under pressure of deadlines and provide high degree of accuracy
• Must be a team player with the ability to interact effectively with all employee levels in a positive, cooperative and productive manner

Education

• Diploma in Finance, Accounting, Business, or equivalent experience

Preferred Technical and Professional Expertise

• Experience with ERP systems and related technologies (ideally SYSPRO)
• Experience working with TRailD invoice integration and Emburse expense management considered an asset