Accounts Clerk: A/P & A/R Specialist (Onsite)

GeoSpectrum Technologies Inc.; Dartmouth; On-site; CAD 42,000 - 54,000; Full time

Job description

Location: Dartmouth, Nova Scotia

Workplace: Onsite

Career Opportunity

GeoSpectrum is growing and has a new career opportunity for an Accounting Clerk!

The Accounting Clerk is responsible for maintaining accurate financial records and performing bookkeeping, data entry, and administrative accounting tasks. Supporting the Finance team, this role processes invoices, reconciles statements, processes accounts payables and receivables, and generates financial reports.

About Us

GeoSpectrum Technologies was founded in 1994 by friends who wanted to work together and build a collaborative workplace where employees take pride in contributing to cutting-edge technology from concept to delivery. Based in Dartmouth, Nova Scotia, we design and manufacture state-of-the-art underwater acoustic components, transducers, and end-to-end systems for maritime surveillance and exploration. Serving clients across ocean science, defence, and oil and gas industries, we are known for our innovation and for delivering reliable, customized solutions that exceed customer expectations. Over three decades, our core values have shaped a supportive and creative environment that emphasizes employee engagement, technical excellence, and strong customer relationships.

To learn more about who we are and what it’s like to work at GeoSpectrum, we invite you to watch our company video by visiting www.geospectrum.ca.

Key Responsibilities

• Process accounts payables and receivables within the ERP system following procedures, within specified timelines.
• Monitor Finance department email account to receive invoices, reconcile with purchase order, flag and resolve invoice discrepancies with stakeholders. Escalate A/P unresolved or complex invoices.
• Assemble, code, enter, post and file invoices.
• Complete credit applications and communicate with vendor.
• Respond to vendors regarding payment inquiries, elevate when necessary.
• Process customer credit card payments, receipt and file, ensure financial compliance with sensitive data.
• Manage petty cash disbursements and reconciliation.
• Manage bank deposits upon request.
• Filing and organization - maintain orderly filing system and manage financial records.

Additional Responsibilities

• Proactively participate in professional development and company training.
• Participate in organizational occupational health and safety education, prevention, promotion, and reporting.
• Contribute to the maintenance of the GTI Quality Management System.

Experience and Qualifications

• Post-secondary education in Business Administration, Accounting, or a related field.
• This is a career entry-level position. Minimum 2 years experience in Accounts Payable / Receivable administration.
• Experience using Accounting Software, Sage 300 preferred and Microsoft Office suite.
• Demonstrated ability to practice discretion, maintain confidentiality, and comply with General Accounting Practices.
• Excellent interpersonal and communication skills (both verbal and written)
• Ability to work independently, as well as part of a team.
• Ability to obtain Canadian Gov’t Reliability clearance and Controlled Goods clearance

Competencies

• Highly Detail Oriented - Above average ability to work with and analyze highly detailed information and spreadsheets, demonstrate drive for quality and accuracy.
• Organization and Time Management - Proven time management, organization, prioritization, and multi-tasking skills;
• Self-Management and Teamwork - Ability to manage a high-volume workload, work calmly under pressure, and communicate proactively. Work effectively independently and with a team.
• Communication - The ability to proactively communicate and actively listen in a professional, knowledgeable and credible way with our team members, managers, suppliers and customers.
• Financial Literacy and Computer Skills - Ability to learn accounting practices quickly. Strong understanding of basic accounting principles and mathematical aptitude. Highly proficient with accounting software, spreadsheets (like MS Excel), and financial databases and software.

Work Hours - Monday to Friday: 37.5 hour work week (7.5 hours per day). Additional hours may be required to meet month-end deadlines.

Working Environment: Sedentary position. Long periods of sitting and computer work.

If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at [e-mail].