Accounts Payable Processor

The Seaboard Transport Group; Dartmouth; On-site; CAD 42,000 - 58,000; Full time

Job summary

The Seaboard Transport Group in Dartmouth, NS is seeking an organized Accounts Payable Processor to join our Finance team. You will support day-to-day AP functions, ensuring invoices are processed, coded, approved, and paid on schedule, while collaborating with internal departments and vendors.

The role emphasizes accuracy, efficiency, and timely follow-through in a fast-paced environment. AI tools may be used to assist HR processes, but final hiring decisions remain human-led.

Qualifications

• Strong organizational skills and ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy in financial data.
• Strong numerical aptitude and comfort handling financial information and accounting systems.
• Effective written and verbal communication skills.
• Proactive, team-oriented approach with adaptability to changing priorities.
• Ability to work independently while contributing to a collaborative team.
• Previous accounts payable, accounting, or finance administration experience is an asset.
• Experience in the transportation industry is an asset.

Responsibilities

• Process vendor invoices: review, code, and approve for payment in line with workflows and procedures.
• Reconcile vendor statements against accounts payable records and address discrepancies.
• Prepare and process scheduled payment runs per terms and controls.
• Manage invoices and AP emails, prioritizing items for timely action.
• Apply accurate general ledger coding to invoices and maintain consistency.
• Organize and review supporting documents to support the workflow.
• Communicate with vendors and internal departments to resolve discrepancies and questions.
• Maintain accurate AP records following established controls and deadlines.
• Support the AP team with additional finance duties as needed.

Skills

Organizational skills

Attention to detail

Numerical aptitude

Communication

Team orientation

Independent work

Accounts payable experience

Transportation industry experience

Job description

Accounts Payable Processor

Location: Dartmouth, Nova Scotia

Schedule: Monday–Friday, 8:00 a.m.–4:30 p.m.

Position Overview

We are currently seeking an organized, detail-oriented Accounts Payable Processor to join our Finance team in Dartmouth, NS. Reporting to the Accounts Payable Manager, the successful candidate will support the day-to-day accounts payable function by ensuring invoices are accurately processed, properly coded, appropriately approved, and paid according to established schedules. This role is well suited to someone who enjoys working in a fast-paced environment, managing multiple priorities, and collaborating with internal departments and external vendors. The ideal candidate takes ownership of their work, communicates effectively, and understands the importance of accuracy, efficiency, and timely follow-through.

Key Responsibilities

• Invoice Processing: Receive, review, code, and process vendor invoices through established document management and approval workflows, ensuring accuracy and compliance with internal procedures.
• Vendor Statement Reconciliation: Reconcile vendor statements against accounts payable records, identify missing invoices or discrepancies, and follow up to ensure outstanding items are resolved.
• Payment Processing: Prepare and process scheduled payment runs in accordance with established payment terms, internal controls, and company procedures.
• Invoice and Email Management: Monitor incoming invoices and accounts payable correspondence, ensuring items are reviewed, prioritized, and directed to the appropriate individuals for timely action.
• General Ledger Coding: Apply accurate general ledger coding to invoices and maintain consistency with established accounting practices.
• Document Management: Review, organize, and process supporting documentation to maintain accurate records and support an efficient invoice processing workflow.
• Vendor and Internal Communication: Respond to inquiries professionally and work collaboratively with vendors and internal departments to resolve invoice discrepancies, payment questions, and outstanding approvals.
• Accuracy and Compliance: Maintain complete and accurate accounts payable records while following established procedures, deadlines, and internal controls.
• Team Support: Assist with other accounts payable and finance-related duties as required to support the team's overall objectives.

Qualifications And Experience

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Strong numerical aptitude and confidence working with financial information and accounting systems.
• Effective written and verbal communication skills.
• A proactive, team-oriented approach with a willingness to learn and adapt to changing priorities.
• Ability to work independently while contributing to a collaborative team environment.
• Previous accounts payable, accounting, or finance administration experience is considered an asset.
• Experience in the transportation industry is considered an asset.

What You Bring To The Team

You are dependable, organized, and motivated to deliver accurate work in a deadline-driven environment. You take pride in following tasks through to completion, communicating professionally, and contributing to a team that values efficiency, accountability, and continuous improvement.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.