Accounting & Payroll Administrator

Bullet Trade Services; Guelph; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Growth opportunities

Job summary

Bullet Trade Services in Ontario is seeking an Accounting & Administration Specialist to support AR, AP, payroll and office operations.

You will work closely with owners, project managers and admin staff to ensure accurate financial reporting, timely invoicing, and efficient processes in a dynamic contracting environment.

Qualifications

• 2-5 years accounting and bookkeeping experience required.
• University or college degree in a related field is an asset.
• Experience with accounts receivable and accounts payable processes preferred.

Responsibilities

• Accounts Receivable: customer invoicing, collections, processing remittances.
• Accounts Payable: entering vendor invoices, expenses, payments, job costing allocations.
• Filing: GST/HST, payroll deductions, corporate tax filings.
• Processes: reconciliations, accruals, financial reporting, profitability analysis.
• Payroll: collect timesheets, process pay, deductions remittance.
• Administration: manage mail, maintain supplies, fleet support.

Skills

Microsoft Office

AI tools

Education

University/college degree in business/economics (asset)

Tools

Claude (Asset)

Job description

Established millwright contracting company with start-up energy looking to add the role of Accounting & Administration Specialist to our expanding Team! As one of the largest industrial services and millwrighting contractors in the province, we love taking on complex work for our customers, and we are always looking for talented people who work hard, love solving problems, and want to have a great career with us.

As the center point of the company’s operations, this role will work closely with all involved in the business, including owners, project managers, estimators, human resources, and millwrights; offering a wide range of exposure to the intricate operations of the business.

The Role:

Accounting & Administration

• Accounts Receivable: customer invoicing, collections, processing and filing customer remittances
• Accounts Payable: entering vendor invoices & credit card expenses, issuing payments, vendor remittances, and job costing allocations
• Filing: RRSP contributions, WSIB premiums, GST/HST, corporate tax, and employer health tax filing and remittances
• Processes: bank and credit card reconciliations, monthly accruals, financial reporting, job profitability analysis

Payroll

• Collect and enter employee timesheets
• Process and send pay cheques
• Filing and remittance of source deductions
• Employee expenses and reimbursements

Administration

• Manage all inbound and outbound mail, invoices, remittances, and general inquiries.
• Maintain office supplies
• Manage all inbound and outbound mail
• Gas card management, 407 ETR management, truck fleet support

You are someone who:

• Is obsessed with being organized
• Actively uses AI tools to automate process
• Is comfortable with rapid change
• Has high attention to detail, and is known for producing error-free work

Skills

• Microsoft Office (Word, Excel)
• Tech savvy, Experience working with Claude (Asset)

Education and Experience

• University or college degree in a related field, business or economics major an asset
• 2-5 years of accounting and bookkeeping experience required

We Offer:

• An opportunityforgrowth within a rapidly expanding company
• Compensation: $50,000 - $60,000 annually