Accounting Technician & Client Administrator

Cormack Recruitment; Calgary; On-site; CAD 70,000 - 75,000; Full time

Benefits offered by this job

In-office role

Transit accessible SE Calgary office

Growth opportunities

Job summary

Cormack Recruitment is seeking an Accounting Technician & Client Coordinator for a full-time, on-site role at SE Calgary head office. You will own day-to-day accounting functions while also coordinating onboarding for new Managed Services clients.

The ideal candidate brings a strong accounting foundation, excellent organization, and communication skills to support leadership and client experience. This is an in-office, transit-accessible position.

Qualifications

• 3–5 years of progressive full-cycle accounting experience.
• Post-secondary diploma or degree in Accounting, Finance, or Business Administration.
• Strong working knowledge of QuickBooks and Payworks.
• Experience with payroll administration, GST, WCB, reconciliations, AR/AP, and financial reporting.
• Strong understanding of Alberta payroll requirements and Canadian accounting principles for SMBs.
• Excellent attention to detail, especially reviewing billable time, invoices, and financial data.
• Strong computer skills and ability to learn new software quickly.

Responsibilities

• Manage day-to-day accounts payable and accounts receivable, including vendor payments and reconciliations.
• Manage client invoicing and billing, including time-and-material billing.
• Prepare GST returns and WCB remittances, plus other statutory filings.
• Process bi-weekly payroll through Payworks, including benefits administration.
• Prepare monthly financial statements (P&L, balance sheets) for leadership.
• Maintain QuickBooks data accuracy for customers, vendors, and COA.

Skills

Full-cycle accounting

AP/AR

Payroll administration

GST

Alberta payroll rules

Financial reporting

Attention to detail

Interpersonal communication

Education

Accounting

Finance

Business Administration

Tools

QuickBooks

Payworks

PSA (Professional Services Automation)

Job description

Our Client

Our Client is a well-established IT Services company providing technology solutions and managed IT services for small and mid-sized businesses across Canada. With a strong focus on responsive service, long-term client relationships, and practical technology solutions, this award-winning company delivers the same top-notch IT support whether you have one workstation or fifty. They're not just tech wizards; they're friendly, approachable folks who make solving IT headaches their number one priority, allowing their clients to focus on running their business.

The Opportunity

We are actively seeking an Accounting Technician & Client Coordinator to work full-time, on-site at our Client'sSE Calgary head office. This is an excellent opportunity for an accounting professional who enjoys more than just numbers. In this role, you will take ownership of the company's day-to-day accounting functions while also playing an important administrative role in bringing new clients into the business.

The successful candidate will be highly organized, detail-oriented, comfortable working independently, and confident navigating technology and multiple software platforms.

What's In It For You

Competitive salary of $70,000–$75,000

In-office role at a transit accessible SE Calgary office

Opportunity to join an established and growing Calgary-based IT Services company

Varied role combining accounting, administration, technology, and client coordination

Work closely with an experienced leadership team

Opportunity to make a direct impact on both internal operations and the client experience

What We're Looking For

The ideal candidate will bring a strong accounting foundation along with excellent organizational and communication skills.

You will ideally have:

• 3–5 years of progressive full-cycle accounting experience.
• A post-secondary diploma or degree in Accounting, Finance, Business Administration, or a related field.
• Strong working knowledge of QuickBooks and Payworks.
• Experience with payroll administration, GST, WCB, reconciliations, AR/AP, and financial reporting.
• Strong understanding of Alberta payroll requirements and Canadian accounting principles for small-to-medium-sized businesses.
• Excellent attention to detail, particularly when reviewing billable time, invoices, and financial data.
• Strong computer skills and the ability to quickly learn new software platforms.
• Experience in an IT Managed Service Provider (MSP), professional services, consulting, or other fast-paced environment would be a strong asset.
• Excellent organizational skills and the ability to manage competing priorities.
• A high level of discretion when handling confidential financial, payroll, and employee information.
• A professional, approachable communication style and the confidence to interact with clients.

What Success Looks Like

In this role, success means becoming a trusted and reliable resource for both the leadership team and new clients. You'll bring accuracy and accountability to the company's financial operations while ensuring clients experience a professional, organized, and seamless onboarding process.

You'll thrive in this position if you enjoy taking ownership, solving problems, working with technology, and keeping things organized in a busy environment.

What You'll Be Doing

• Manage day-to-day accounts payable and accounts receivable, including vendor payments, collections, and account reconciliations.
• Manage client invoicing and billing, including complex time-and-material billing.
• Review and audit technician time entries to ensure billable hours and expenses are accurate before invoices are issued.
• Prepare and file GST returns, WCB remittances, and other required statutory filings.
• Process bi-weekly payroll through Payworks, including benefits administration and holiday pay.
• Complete year-end reconciliations and work closely with external accountants during the year-end review process.
• Prepare and distribute T4s and other year-end documentation.
• Maintain the integrity and accuracy of the company's QuickBooks database, including customer, vendor, and chart of accounts information.
• Prepare monthly P&L statements, balance sheets, AR aging reports, and other financial reporting for leadership.
• Identify discrepancies and ensure financial records remain accurate, current, and well organized.

Client Onboarding & Contract Administration – 25%

• Set up new clients within the company's billing and PSA (Professional Services Automation) systems.
• Coordinate the administrative onboarding process for new Managed Services clients.
• Prepare and distribute client agreements, including Service Level Agreements (SLAs) and partnership agreements, through DocuSign.
• Act as the administrative point of contact for new clients during the onboarding process.
• Track outstanding documentation and ensure client files are complete, accurate, and properly maintained.
• Work closely with internal teams to ensure a smooth transition from signed agreement to active client.

Records Management & General Administration – 10%

• Maintain organized digital filing systems for financial and client documentation.
• Ensure records are accurate, accessible, and appropriately maintained.
• Develop, update, and maintain Standard Operating Procedures (SOPs) for accounting and client onboarding processes.
• Look for opportunities to improve administrative and accounting processes and efficiencies.

If you're an experienced accounting professional looking for a role that offers more variety and ownership than a traditional accounting position, we'd love to hear from you!