Accounting Administrator

Professional Staffing; Edmonton; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Two weeks vacation

Annual discretionary bonus

Extended health & dental

On-site work in Edmonton

Overtime eligibility

Job summary

Professional Staffing is representing an Edmonton-based accounting team seeking an hands-on Accounting Administrator. You will manage full-cycle AP/AR, support GL and month-end, and assist with import documentation for overseas shipments.

This role requires 2+ years in accounting operations within industrial manufacturing or valve environments, strong Excel, and ERP experience. On-site, 40 hours/week, with competitive pay and benefits.

Qualifications

• Diploma or college degree in Accounting, Finance, or Business Administration preferred.
• 2+ years of progressive hands-on experience in AP, AR, and general accounting operations.
• Experience within industrial manufacturing, valve distribution, or industrial equipment environments is a strong asset.
• Demonstrated 3-way PO matching, GL entries posting, and resolving ledger discrepancies.
• Intermediate Excel skills and experience with ERP or cloud accounting platforms.

Responsibilities

• Full-Cycle Accounts Payable processing, PO matching, and vendor discrepancies.
• Import documentation and pre-receiving for overseas shipments.
• Accounts Receivable invoicing and monthly customer statements; credit intake.
• General Ledger support and month-end close activities.
• Cross-functional collaboration with Sales, Receiving and Shipping teams.
• Document SOPs for finance processes during transitions.

Skills

3-way PO matching

Excel

ERP systems

Accounts payable

Accounts receivable

Vendor relations

Month-end close

Problem solving

Communication

Education

Accounting Diploma/College degree

Tools

ERP software

Cloud accounting platforms

Job description

Our client is an established, high-growth industrial valve and manufacturing business operating across North America. As part of an expanding international enterprise, the company operates a fast-paced environment processing multi-line invoicing transactions.

We are seeking a hands-on, operationally engaged Accounting Administrator to join their Edmonton-based accounting team.

Reporting directly to the Controller, this role maintains primary day-to-day responsibility for Accounts Payable (AP) and Accounts Receivable (AR) functions while providing general ledger and month-end operational support. You will build strong operational workflows and assume independent ownership of full-cycle processing, pre-receiving import documentation, subledger reconciliations, and journal entry posting.

What the Job Involves

• Full-Cycle Accounts Payable (AP): Execute end-to-end AP processing, including invoice intake, 3-way purchase order (PO) matching, subledger-to-GL reconciliations, and vendor account discrepancy resolution.
• Import Documentation & Pre-Receiving: Review, verify, and track international shipping/pre-receiving (PRCP) documentation packages for overseas shipments to ensure accurate ledger recording.
• Accounts Receivable (AR) & Credit Intake: Process multi-line customer invoicing and generate/distribute monthly customer statements using custom Excel templates. Gather credit reference information for new accounts and route to leadership for limit approval.
• General Ledger & Month-End Close Support: Assist the Controller with monthly bank reconciliations, posting GL journal entries, trade discount entries, credit memos, and supporting month-end close schedules.
• Cross-Functional Collaboration: Work closely with operational teams (Sales, Receiving, and Shipping) to resolve volume and billing discrepancies, manage customer returns, and address past-due accounts constructively.
• Process Documentation (SOPs): Participate in documenting step-by-step Standard Operating Procedures (SOPs) for finance functions during key system and operational transitions.

Qualifications & Experience

• Education: Diploma or college degree in Accounting, Finance, or Business Administration preferred.
• Experience: 2+ years of progressive hands-on experience in Accounts Payable, Accounts Receivable, and general accounting operations. Experience within industrial manufacturing, valve distribution, or industrial equipment environments is a strong asset.
• Technical Core: Demonstrated experience performing 3-way PO matching, posting GL entries, and resolving multi-line vendor/customer ledger discrepancies.
• Problem-Solving & Mindset: Proactive, independent problem solver who takes initiative to troubleshoot invoice voucher issues and seek solutions prior to escalation.
• Software & Systems: Intermediate Excel skills required. Experience working within enterprise ERP systems or cloud-based accounting platforms. Ability to adapt quickly to new software modules.
• Communication: Clear verbal and written communication skills to liaise effectively with internal sales teams and external vendors/customers.

Schedule & Working Conditions

• Hours: Standard 40-hour work week, Monday through Friday (8:00 AM – 5:00 PM or 8:00 AM – 4:30 PM).
• Work Location: 100% On-Site in South Edmonton.

Compensation & Total Rewards

• Pay Range: $50,000 to $60,000 per year (paid on an hourly basis, with overtime eligibility).
• Vacation: 2 weeks paid vacation upon start, with eligibility for 3 weeks after 1 year of service.
• Benefits: Extended Health & Dental coverage package.
• Bonus: Eligibility for annual discretionary performance bonus.

We thank all applicants for their interest, however only those selected for consideration will be contacted.