Accounting Administrator - 6 Month Contract

Vaco Recruiter Services; Toronto; On-site; CAD 33,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

Vaco Recruiter Services in Toronto is seeking an experienced accounting professional to manage AP/AR functions and general ledger month-end close for a not-for-profit environment.

Responsibilities include reconciling bank accounts, processing journals, and supervising AR/AP staff. Ability to work outside standard hours and handle multiple currency transactions is valued.

Qualifications

• Community College diploma in Accounting or a related discipline.
• 3–5 years of experience in bank reconciliations, account analysis, journal entries, and general accounts payable and receivable functions for not-for-profit organizations.
• Experience with ERP-based financial systems (preferably PeopleSoft).
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Working knowledge of Accounting and Finance principles.
• Occasional work hours outside the standard Monday to Friday week.

Responsibilities

• Checks Accounts Payable vouchers to ensure proper authorization, correct coding, and correct calculations.
• Prepares monthly journal entries and month-end closing for Accounts Payable and balance sheet accounts.
• Runs bi-weekly cheques and balances Accounts Payable Sub-Ledger to General Ledger.
• Handles monthly close for the Accounts Payable module.
• Verifies input for Accounts Receivable clerks, checking for accuracy.
• Supervises, mentors, and provides guidance for Accounts Receivable clerks, working collaboratively to resolve daily operational issues.
• Handles monthly close for the Accounts Receivable module.
• Investigates and resolves discrepancies with A/R billing and A/P voucher coding and authorizations.
• Processes wire transfers and bank drafts in USD and CAD, ensuring compliance with regulations and internal controls.
• Prepares weekly EFT payments and monthly bank reconciliations.
• Provides coverage for absent accounting staff and participates in financial systems testing for GL, AP, and AR modules.

Skills

Accounting principles

Finance knowledge

Attention to detail

Education

Accounting diploma

Tools

PeopleSoft

Microsoft Office

Job description

About the Opportunity

• Checks Accounts Payable vouchers to ensure proper authorization, correct coding, and correct calculations.
• Prepares monthly journal entries and month‑end closing for Accounts Payable and balance sheet accounts.
• Runs bi‑weekly cheques and balances Accounts Payable Sub‑Ledger to General Ledger.
• Handles monthly close for the Accounts Payable module.

Accounts Receivable

• Verifies input for Accounts Receivable clerks, checking for accuracy.
• Supervises, mentors, and provides guidance for Accounts Receivable clerks, working collaboratively to resolve any daily operational issues.
• Handles monthly close for the Accounts Receivable module.

General Accounting

• Investigates and resolves discrepancies with A/R billing and A/P voucher coding and
• authorizations.
• Processes wire transfers and bank drafts in United States Dollars (USD) and Canadian Dollars (CDN) in response to particular requests, ensuring all transactions comply with the pertinent regulations and internal controls
• Prepares the weekly Electronic Fund Transfer (EFT) payments.
• Prepares monthly bank reconciliations and other monthly Balance Sheet accounts analyses; Prepare journal entries as required.
• Handles monthly accounts analysis and reconciliations.
• Handles Petty Cash opening and closing, stop payment requests, and month‑end product
• matching.
• Provides coverage for absent accounting staff as required, ensuring work is completed as required.
• Participates in financial systems testing for the General Ledger, Accounts Payable, and Accounts Receivable modules.
• Responds to inquiries from external and internal auditors; assists with year‑end audit tasks as
• required.
• Processes and reconciles Purchasing Card transactions.

SAP

• Downloads SAP expense report and distributes to relevant parties for review
• Responsible for approval or rejection of SAP submission and run expense report for
• reimbursement

About You

• Community College diploma in Accounting or a related discipline.
• A minimum of 3 – 5 years of experience in the preparation of bank reconciliations, account analysis, journal entries, and general accounts payable and receivable functions for not‑for‑profit organizations.
• Computer experience, especially ERP‑based financial systems (preferably PeopleSoft).
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Working knowledge of Accounting and Finance principles and practices.
• Position requires occasional work hours (evenings and weekends) outside the standard Monday to Friday work week on an as‑needed basis.
• Extensive computer and telephone use.
• Occasional moderate sensory demands (e.g., account analysis, bank reconciliation, performing journal entries).
• Occasional moderate physical demands (e.g., keyboarding, prolonged usage of computer)

Pay Range

$24 - $27 / hour

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.