Accounting & Administrative Coordinator

Quantum Management Services Ltd; Toronto; On-site; CAD 75,000 - 80,000; Full time

Job summary

Quantum Management Services Ltd in Toronto, ON is seeking an Accounting & Administrative Coordinator to join a close-knit team. This hands-on role blends accounting with purchasing, administration and day-to-day operations.

Approximately 50% of the time focuses on accounts payable, invoicing, purchase orders and reconciliations, with the rest dedicated to purchasing, inventory coordination and general admin support.

Qualifications

• 3–5+ years in AP, bookkeeping, or a similar accounting and administrative role.
• Hands-on with AP, invoicing, PO processing, and general accounting.
• Experience with ERP software; SAP considered an asset.
• Strong Excel and MS Office skills.
• Experience in manufacturing/wholesale distribution is a plus.

Responsibilities

• Manage day-to-day accounts payable activities, including invoice processing, payment coordination, and maintaining vendor records.
• Support accounts receivable functions, including customer invoicing, payment tracking, and resolving account discrepancies.
• Perform general bookkeeping, account reconciliations, and accounting administration.
• Process and maintain purchase orders, invoices, and supporting financial documentation.
• Prepare and update financial spreadsheets, reports, and accounting records.
• Assist with additional accounting activities and reporting requirements as needed.

Skills

Accounts payable

Invoicing

Purchase orders

General bookkeeping

Excel

ERP systems

Manufacturing

Communication

Tools

SAP

Job description

Position: Accounting & Administrative Coordinator
Location: Toronto, ON (DVP & Eglinton)
Salary: $75,000–$80,000 annually
Schedule: Monday–Friday (Fully On-Site)
Job Type: Full-time, Permanent
Posting Type: Open vacancy

Are you an accounting professional who enjoys variety, takes initiative, and likes being involved in more than just the numbers?

Our client, an established Toronto-based manufacturing and wholesale distribution company, is looking for an Accounting & Administrative Coordinator to join their close-knit team.

This is an excellent opportunity for a well-rounded professional who enjoys combining hands‑on accounting responsibilities with purchasing, administration, and day‑to‑day business operations.

Approximately 50% of the role will focus on accounting, with the remaining time dedicated to purchasing, inventory coordination, and general administrative support.

Working closely with management and a collaborative team, you'll play an important role in supporting the financial and operational activities of the business.

Accounting & Financial Administration

• Manage day-to-day accounts payable activities, including invoice processing, payment coordination, and maintaining accurate vendor records.
• Support accounts receivable functions, including customer invoicing, payment tracking, and resolving account discrepancies.
• Perform general bookkeeping, account reconciliations, and accounting administration.
• Process and maintain purchase orders, invoices, and supporting financial documentation.
• Prepare and update financial spreadsheets, reports, and accounting records.
• Assist with additional accounting activities and reporting requirements as needed.

Purchasing & General Administration

• Coordinate purchasing activities, including supplier communication, purchase order tracking, and follow‑ups.
• Maintain accurate inventory reports, customer records, and operational documentation.
• Provide backup support for order processing, customer inquiries, and purchasing activities.
• Liaise with internal departments, vendors, and suppliers to support day‑to‑day business operations.
• Provide administrative and operational support to management and the broader team.
• Assist with additional projects and responsibilities as business needs evolve.

Qualifications & Experience

• 3–5+ years of experience in accounts payable, bookkeeping, or a similar accounting and administrative role.
• Strong hands‑on experience with accounts payable, invoicing, purchase orders, and general accounting processes.
• Working knowledge of accounts receivable, reconciliations, and bookkeeping principles.
• Experience using accounting software or ERP systems; SAP experience is considered an asset.
• Strong Microsoft Excel skills and proficiency with Microsoft Office.
• Previous experience in manufacturing, wholesale distribution, or a similar industry is an asset.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong communication skills and a collaborative, team‑oriented approach.

The Personality Fit

We're looking for someone who is dependable, proactive, and comfortable wearing multiple hats. You enjoy taking ownership of your work, solving problems, and contributing beyond your core accounting responsibilities.

The ideal candidate is hands‑on, adaptable, and willing to jump in wherever needed. You'll thrive in a smaller, collaborative business environment where teamwork, initiative, and a positive attitude are genuinely valued.

Interested in learning more?

If you're looking for a stable, long‑term opportunity where you can put your accounting experience to work while contributing to the broader operations of an established business, we'd love to hear from you!

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI‑enabled tools to support parts of the application review process.