Administrative Assistant - KCFS

TriMark People Solutions Inc.; Alert Bay; On-site; CAD 51,000 - 59,000; Full time

Job summary

TriMark People Solutions Inc. is seeking an Administrative Assistant - KCFS in Alert Bay. The role provides clerical and administrative support to the KCFS team, handling client records, documentation, events, and general admin tasks.

The successful candidate will be organized, reliable, and adaptable, with strong communication skills and the ability to work collaboratively within a changing environment. Two years of client-record experience is preferred; a BC Class 5 license is required; clean

Qualifications

• Two years of experience working with client records is asset.
• Experience using computer programs and applications, including databases, Microsoft Excel, internet applications, keyboarding, and word processing.
• Strong written and verbal communication skills.
• Ability to plan, organize, and coordinate complex administrative details.
• Ability to work effectively in a challenging environment and adapt to change.
• Ability and willingness to collaborate with team members and external partners.
• Reliable, hardworking, and well-organized.

Responsibilities

• Create and maintain Service Request, Family Service, and Resource files for KCFS.
• Maintain administrative and client files within the Ministry computer database system.
• Prepare documents for transfers in and out.
• Meet with the delegation team on a biweekly basis.
• Organize and assist with KCFS events, activities, and programs.
• Provide general administrative support, including paperwork and purchase orders.
• Assist with Extended Family Plan benefits and related administration.
• Coordinate administrative details such as catering, honoraria, and travel.
• Collaborate with team members and external partners to support accountability and effective service delivery.

Skills

Client records management

Microsoft Excel

Word processing

Databases

Communication

Organization

Team collaboration

Adaptability

Reliability

Administrative support

Education

Grade 12 or equivalent

Office management certificate/diploma

Driver's licence (BC Class 5)

Criminal record check

Job description

Full Time | Alert Bay

Position Title: Administrative Assistant - KCFS

Salary: $50,651-$59,095 annually

Reports to: K'wak'walat'si Child and Family Services

Posting closes: Until filled

About The Role

The Administrative Assistant provides clerical and administrative support to the K'wak'walat'si Child and Family Services (KCFS) C3 Delegated Aboriginal Agency team. This role supports the day-to-day administration of KCFS by maintaining client and service records, coordinating documentation, assisting with events and programs, and providing general administrative support to the team. The successful candidate will be organized, reliable, adaptable, and comfortable working in a collaborative and changing environment.

Key Responsibilities

• Create and maintain Service Request, Family Service, and Resource files for KCFS
• Maintain administrative and client files within the Ministry computer database system
• Prepare documents for transfers in and out
• Meet with the delegation team on a biweekly basis
• Organize and assist with KCFS events, activities, and programs
• Provide general administrative support, including paperwork and purchase orders
• Assist with Extended Family Plan benefits and related administration
• Coordinate administrative details such as catering, honoraria, and travel
• Collaborate with team members and external partners to support accountability and effective service delivery

Skills and Experience

• Two years of experience working with client records is considered an asset
• Experience using computer programs and applications, including databases, Microsoft Excel, internet applications, keyboarding, and word processing
• Strong written and verbal communication skills
• Ability to plan, organize, and coordinate complex administrative details
• Ability to work effectively in a challenging environment and adapt to change
• Ability and willingness to collaborate with team members and external partners
• Reliable, hardworking, and well-organized

Education/Qualifications

• Grade 12 or equivalent preferred
• Certificate or diploma in office management, administrative support, or a related field is considered an asset
• Valid BC Class 5 Driver's Licence and access to a reliable vehicle
• Clean criminal record check appropriate for working with children and vulnerable adults

Other Job Requirements

• Ability to work flexible hours, including evenings and weekends
• Ability to handle client and administrative records appropriately
• Ability to work collaboratively as part of the KCFS team

We thank all applicants for their interest; only shortlisted candidates will be contacted