2027 Winter Student Program- Administrative Assistant Student

Canadian Nuclear Laboratories; Kincardine; Hybrid; CAD 20,000 - 27,000; Full time

Benefits offered by this job

Paid statutory holidays (within term)

Floating holiday

Additional 4% of earnings on each pay

Job summary

Canadian Nuclear Laboratories in Ontario offers a four-month, on-site administrative internship at the Douglas Point location near Kincardine. You will support the Facility Manager, Business Coordinator, and staff, maintain filing systems, prepare reports and correspondence, and assist with records management and procurement.

Applicants must be enrolled in an Office Administration or related program (1st or 2nd year preferred) and meet security clearance requirements.

Qualifications

• Provide general administrative support to the Facility Manager, Business Coordinator, and facility staff.
• Maintain hard-copy and electronic filing systems for efficient document storage and retrieval.
• Compose, format and distribute correspondence and documentation.
• Obtain, compile and analyze information to support reporting activities.
• Prepare reports and administrative documents for management and staff.
• Order office supplies and maintain inventory levels.
• Prepare requisitions and purchase orders for standard office/operational needs.
• Support departmental administrative processes and special projects as required.
• Assist with records management and document control activities.
• Other duties as assigned by your manager.
• Security clearance eligibility required with Reliability Status and site access.

Responsibilities

• Provide administrative support to facility leadership and staff.
• Maintain filing systems and ensure accurate document storage.
• Assist with drafting and formatting correspondence and documents.
• Support reporting activities with information gathering and analysis.
• Prepare management reports and administrative documents.
• Manage office supplies and procurement processes.
• Support records management and document control activities.
• Collaborate with team on departmental projects and tasks.

Skills

Communication skills

Microsoft Office

Organizational skills

Teamwork

Multitasking

Recordkeeping

Independent work

Education

Office Administration program

Job description

Department: 8629- DP Decommissioning
Number of Positions:1
Duration: 4 Months (January-April)
Field of Study:Office Administration, Business, Records Management, or related program.
Year of study: 1st year or 2nd year

What you will be doing!

Providing general administrative support to the Facility Manager, Business Coordinator, and facility staff.

Maintaining hard-copy and electronic filing systems to ensure efficient document storage and retrieval.

Assisting staff with composing, formatting, and distributing correspondence and other documentation.

Obtaining, compiling, and analyzing information to support reporting activities.

Preparing reports and administrative documents for management and staff.

Ordering office supplies and maintaining adequate inventory levels.

Preparing requisitions and purchase orders for standard office and operational requirements.

Supporting departmental administrative processes and special projects as required.

Assisting with records management and document control activities.

Other duties as assigned by your manager.

What we are looking for:

• Education
  • Currently enrolled in an Office Administration, Business, Records Management, or related program.
  • Completion of first year or higher is preferred.
• Experience
  • Experience gained through academic projects, summer employment, volunteer activities, student organizations, or prior administrative positions is considered an asset.
  • Experience using Microsoft Office applications in a school or work environment is considered an asset.
• Knowledge, Skills & Abilities
  • Demonstrated oral and written communication skills.
  • Strong interpersonal skills with the ability to provide excellent customer service and information support.
  • Applied computer skills, including proficiency with Microsoft Office applications.
  • Demonstrated ability to work independently as well as within a team environment.
  • Strong organizational and multitasking skills.
  • Proven ability to manage multiple priorities while maintaining attention to detail.
  • Demonstrated ability to maintain accurate records and documentation.
  • Working knowledge of general office procedures and administrative practices.
  • Demonstrated ability to use office equipment such as printers, photocopiers, and scanners.
  • Reliable internet connectivity for remote access, where required.
• Security Clearance Eligibility Required
  • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”
    

Working Conditions:

• Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week.

Why CNL?

Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for a clean and secure world excite you? At CNL, we’re reinventing ourselves to be industry leaders—pioneering solutions to the problems that matter most.

From building the next generation of clean nuclear and hydrogen energy technologies, to developing targeted cancer treatments, to continuing our global leadership in environmental remediation—we are driven by impact, innovation, and purpose.

What we offer Students:

• Paid Statutory Holidays (within the working term);
• 1 Company Floating Holiday;
• Instead of cumulative vacation time, students receive an additional 4% of earnings on each pay!

Do Our Priorities Resonate with You?

• Delivering clean energy for today and tomorrow
• Restoring and protecting the environment

CNL’s Douglas Point Prototype Reactor (which has now entered the dismantling phase of decommissioning ETA 2070) is located on the Bruce Power site in Bruce County on the east shore of Lake Huron in the Province of Ontario, near the municipality of Kincardine, 2.5 hours north and west of Toronto. The area has thriving lakeside downtown shops and dining options, renowned festivals and events, recreational programming, and an agricultural community, and you'll understand how enticing it is to be a part of this beautiful community.

Please note: This is a fully onsite position based at our Douglas Point location, ON.

Our Commitment to Equity, Diversity & Inclusion

At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities.

We are proud to uphold a workplace culture grounded in our Core Values:

• Respect
• Teamwork
• Accountability
• Safety
• Integrity

These values drive our employment practices and ensure meaningful career development opportunities and accommodations for all employees.

CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via [e-mail]. All requests will be handled with confidentiality.

CNL operates on sites located on the traditional lands, waterways and ceded and unceded territories of Indigenous peoples. CNL recognizes and affirms all First Nations, Métis communities and Inuit in this land we now know as Canada. We acknowledge, respect and seek to better understand Indigenous history, rights and title on the lands where we work and develop projects. We honour and respect the importance of the relationship between Indigenous peoples and their lands, waters and territories.