1.0 FTE Temporary Administrative Assistant

Superior North Catholic District School Board; Longlac; On-site; CAD 42,000 - 45,000; Full time

Job summary

Superior North Catholic District School Board seeks a 1.0 FTE Temporary Administrative Assistant for Our Lady of Fatima Catholic School in Longlac, Ontario. The role covers front desk duties, attendance, payroll, budgeting, communications, and supply management, with a focus on accurate data entry and efficient office flow.

The ideal candidate holds a post-secondary admin diploma, demonstrates strong writing and organization, and is proficient with Google apps and school systems such as

Qualifications

• Post-secondary diploma in an administrative assistant program.
• Strong writing, organizational and interpersonal skills with attention to detail.
• Proficient in Google apps and database systems (PowerSchool, Easy Connect).
• Experience in a school environment is preferred.

Responsibilities

• Answer phones and greet students, parents and visitors.
• Attend to daily attendance and payroll processes.
• Complete month-end forms for classroom, staffing and enrolment.
• Manage communications, newsletters and school purchasing.
• Monitor school budget and maintenance of records (OSR/Report cards).
• Support enrollment (JK) and year-end setup with staff and students.

Skills

Writing

Organizational skills

Interpersonal skills

Attention to detail

Google apps

Education

Administrative Information Management Diploma

Office Administration or equivalent

Tools

PowerSchool

Easy Connect

Job description

1.0 FTE Temporary Administrative Assistant

Start Date: As soon as possible for an undetermined period of time

Location: Our Lady of Fatima Catholic School, Longlac

Salary: $30.66 -$33.00/Hour - Competitive Compensation and Benefits Packages

Vacancy Status: Existing Vacancy

Position Qualifications:

• Post-secondary diploma in a recognized administrative assistant program (i.e. Administrative Information Management Diploma, Office Administration or equivalent)
• Strong writing, organizational, administrative and interpersonal skills with attention to detail
• Proficient in various computer applications, including Google and various database management systems (PowerSchool, Easy Connect)
• Experience working in a school environment preferred

Strong understanding of/and support to the Implementation of the following:

• Catholic Graduate Expectations & Catholic Education
• Ministry of Education Regulations & Policies, Guidelines and Program Frameworks
• Superior North Catholic DSB Policies and Procedures
• Indigenous Education and Truth Reconciliation Commission Recommendations

• Growth Mindset and Open Stance to Learning
• Strong communication and Interpersonal skills

Specific Roles and Responsibilities:

• Answer Phones, Doorbell - Safe Schools
• Attendance: Daily Student & Staff
• Payroll
• Complete all month end forms - Classroom/Staffing/School Enrolment
• Front Line - Greeting Students/Parents/Guardians & Visitors
• Order School Supplies, Petty Cash & Banking & Receive and Distribute Mail
• School Communications, School Newsletters
• School Purchase Orders, OSBIE, OEN (Go Access)
• Manage or monitor school budget
• Submit Professional Development Forms & Request for Leave Forms - Monitor daily school staffing through Easy Connect
• PowerSchool, Website, OSR’s/Report cards/etc.
• Set up and close down of school year and Enrolling new students (including JK enrolment)
• Any other duties assigned by the Principal

Conditions of Employment:

• Current pastoral letter (if applicable)
• Successful Completion of all Safety training courses
• Must undergo a successful police record check
• A minimum of three (3) references including email addresses must be included in order for your package to be considered complete. Reference Check Consent Form can be found on our website.

The Superior North Catholic District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Superior North Catholic District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources Department in advance of any part of the process.

Successful candidates must provide a current satisfactory Vulnerable Sector Check (VSC) prior to commencing employment with SNCDSB. SNCDSB will provide successful candidates with a letter to submit to the OPP. Please review the requirements for the VSC at Ontario Provincial Police Police Record Check

Ms. Judy Wawia Ms. Kerry Desjardins

Board Chair Chief Executive Officer and Chief Education Officer