1.0 FTE Temporary Administrative Assistant

Northwest Employment Works; Greenstone; On-site; CAD 64,000 - 69,000; Full time

Job summary

Superior North Catholic District School Board is seeking an Administrative Assistant for Our Lady of Fatima Catholic School in Longlac. The role supports front-line reception, attendance, payroll, and communications, with responsibility for purchasing, mail distribution, and daily school operations.

The incumbent will manage PowerSchool and Easy Connect workflows, assist with budget monitoring, and participate in enrolment activities, including JK enrollment, under the direction of the Principal.

Qualifications

• Post-secondary diploma in an administrative assistant program or equivalent.
• Strong writing and organizational skills with attention to detail.
• Proficient with computer applications including Google and school database systems (PowerSchool, Easy Connect).

Responsibilities

• Answer phones and greet visitors.
• Attendance tracking for students and staff.
• Payroll processing and month-end forms.
• Front-line support for students, parents, and staff.
• Order school supplies and manage petty cash and banking.
• Prepare school communications and newsletters.
• Manage OSBIE, OEN, and purchasing processes.
• Monitor school budget and enroll new students (JK).

Skills

Strong writing

Organizational skills

Interpersonal skills

Computer proficiency

PowerSchool/Easy Connect

Education

Administrative Assistant Diploma

Tools

PowerSchool

Easy Connect

Job description

Start Date: As soon as possible for an undetermined period of time
Location: Our Lady of Fatima Catholic School, Longlac
Salary: $30.66-$33.00/Hour – Competitive Compensation and Benefits Packages

Position Qualifications:

• Post-secondary diploma in a recognized administrative assistant program (i.e. Administrative
  Information Management Diploma, Office Administration or equivalent)
• Strong writing, organizational, administrative and interpersonal skills with attention to detail
• Proficient in various computer applications, including Google and various database
  management systems (PowerSchool, Easy Connect)
• Experience working in a school environment preferre

Strong understanding of/and support to the Implementation of the following:

• Catholic Graduate Expectations & Catholic Education
• Ministry of Education Regulations & Policies, Guidelines and Program Frameworks
• Superior North Catholic DSB Policies and Procedures
• Indigenous Education and Truth Reconciliation Commission Recommendations
• Growth Mindset and Open Stance to Learning
• Strong communication and Interpersonal skills

Specific Roles and Responsibilities:

• Answer Phones, Doorbell – Safe Schools
• Attendance: Daily Student & Staff
• Payroll
• Complete all month end forms – Classroom/Staffing/School Enrolment
• Front Line – Greeting Students/Parents/Guardians & Visitors
• Order School Supplies, Petty Cash & Banking & Receive and Distribute Mail
• School Communications, School Newsletter
• School Purchase Orders, OSBIE, OEN (Go Access)
• Manage or monitor school budget
• Submit Professional Development Forms & Request for Leave Forms – Monitor daily school staffing through Easy Connect
• PowerSchool, Website, OSR’s/Report cards/etc.
• Set up and close down of school year and Enrolling new students (including JK enrolment)
• Any other duties assigned by the Principal

Conditions of Employment:

• Current Pastoral Reference (if applicable)
• Successful Completion of all Safety training courses
• Must undergo a successful police record check
• A minimum of three (3) references including email addresses must be included in order for your package to be considered complete. Reference Check Consent Form can be found on our website.

The Superior North Catholic District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Superior North Catholic District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources Department in advance of any part of the process. Successful candidates must provide a current satisfactory Vulnerable Sector Check (VSC) prior to commencing employment with SNCDSB. SNCDSB will provide successful candidates with a letter to submit to the OPP. Please review the requirements for the VSC at Ontario Provincial Police – Online Police Records Check.