Temporary 0.5 School Office Assistant - Secondary

Simcoe Muskoka Catholic District School Board; Tottenham; On-site; CAD 20,000 - 28,000; Part time

Job summary

Simcoe Muskoka Catholic District School Board seeks a part-time Administrative Assistant to provide essential clerical support within a school setting. Responsibilities include typing correspondence, preparing reports, maintaining files, and directing inquiries per policy.

The role operates 17.5 hours weekly in the afternoons (11:30 a.m. – 3:00 p.m.), requiring strong secretarial and bookkeeping skills, proficiency with Word and email systems, and familiarity with SDS, PowerSchool and e-Funds.

Qualifications

• Two-year college diploma or equivalent secretarial training and up to five years of relevant experience in a school setting.
• Excellent secretarial and bookkeeping skills with proven time management and organizational abilities.
• Proficiency in keyboarding and word processing; experience with Word and email systems; familiarity with accounting, spreadsheets and databases.

Responsibilities

• Provide administrative and secretarial support to ensure a safe, positive learning environment.
• Prepare and type correspondence, complete reports and documents, maintain files and records.
• Answer or direct inquiries according to board and school policy.
• Assist with attendance/arrival procedures and OSR maintenance as needed.
• Support with medication administration knowledge as required.

Skills

Keyboarding

Word processing

Email systems

Accounting

Spreadsheet

Database applications

Public address system

Education

Two-year college diploma

Tools

SDS

PowerSchool

e-Funds

Job description

Under the direction of the Principal or designate and in cooperation with the School Office Administrator, the successful candidate will be responsible for assisting with the provision of administrative and secretarial support services within a school setting in order to ensure a positive and safe learning environment for all students, staff and members of the public. Duties include, but are not limited to: preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, answering and / or directing enquiries as per board/school policy.

This position works 17.5 hours per week, afternoons (11:30a - 3:00p).

Required Skills And Qualifications

• Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position
• Excellent secretarial and bookkeeping skills. Proven time management, scheduling and organizational skills
• Demonstrated proficiency in keyboarding, computer and word processing skills, utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet and Database applications. Previous exposure in working with SDS, Power School and e-Funds is desirable.
• Familiarity with office equipment including; photocopier, facsimile, public address system, and multi-line phone system.
• Strong communication skills and effective interpersonal skills in dealing with students, parents, Administration, Teachers, Board Office personnel and the general public
• Proven ability to work co-operatively both independently and as a member of an interdepartmental team
• Demonstrated track record of initiative and ability to assume a leadership role
• Good knowledge of school policies regarding attendance/safe arrival procedures and administration of medication is essential; as well as knowledge of School- specific activities such as kindergarten and student registration and OSR maintenance
• First Aid Certification would be an asset

Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at or 12.

As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER

Kimberly Dixon Maria Hardie

Director of Education Board of Trustees