Secretarial Internship

dss+; Região Geográfica Intermediária de São Paulo; On-site; BRL 16,740 - 22,320; Full time

Job summary

Uma empresa de consultoria em gestão está em busca de um Estagiário de Suporte Executivo para integrar sua equipe na LATAM em São Paulo. O candidato ideal deve estar cursando uma graduação na área de Secretaria Executiva ou Administração e ter fluência em inglês, com habilidades em organização e comunicação. O estagiário dará apoio à equipe de liderança em diversas atividades, incluindo gestão de calendário, logística de viagens e organização de eventos, contribuindo para um ambiente dinâmico e internacional.

Qualifications

• Cursando a partir do 3º semestre.
• Inglês avançado para comunicar-se com executivos.
• Espanhol é um diferencial.

Responsibilities

• Gerenciar calendário para executivos usando Outlook e Teams.
• Preparar e revisar materiais executivos, como e-mails e apresentações.
• Coordenar logística de viagens para LATAM.
• Organizar eventos corporativos, incluindo listas de convidados.
• Apoiar o processo de reembolso de despesas.
• Manter bancos de dados e listas de contatos atualizados.
• Facilitar comunicação entre equipes do Brasil e LATAM.
• Receber visitantes e fornecer suporte administrativo.

Skills

Comunicação verbal e escrita

Organização

Proatividade

Lidar com múltiplas prioridades

Fluência em inglês avançado

Conhecimento em Microsoft Teams

Habilidades em Excel

Habilidades em PowerPoint

Education

Estudando Secretaria Executiva, Administração ou áreas afins

Job description

Job Description

dss+ is a leading operations management consulting firm, providing advisory and implementation services in operational risk, operational excellence, and sustainability, enabled by learning & Development and Digital Technologies. With a strong industrial operations heritage, dss+ partners with clients to deliver integrated, transformational solutions that improve safety, productivity, asset performance, and sustainability outcomes. Our teams support organizations across the Mining & Metals, Chemicals, Oil & Gas, Utilities, Manufacturing, Consumer Products, and Financial Services industries.

About The Role

We are looking for an organized, proactive, and detail-oriented Executive Support Intern to join our LATAM team in São Paulo. In this role, you will provide direct support to the LATAM leadership team, helping to ensure smooth day‑to‑day operations across calendar coordination, travel arrangements, event organization, communication with regional teams, and preparation of executive materials. This is a great opportunity for someone who enjoys working in a dynamic, fast‑paced, and international environment, and who wants to develop strong organizational, communication, and stakeholder management skills while closely supporting senior leaders.

Key Responsibilities

• Support calendar management for LATAM executives using Outlook and Teams, including meeting scheduling, invitations, and room logistics.
• Prepare and review executive materials such as emails, presentations, and briefing documents.
• Coordinate LATAM travel logistics, including flight and hotel research, transfers, itinerary preparation, and travel guidance for employees.
• Assist in the organization of corporate events, such as happy hours, leadership meetings, and international visits, including guest lists, RSVPs, vendor coordination, and supporting materials.
• Support the expense reimbursement process, including receipt verification and documentation preparation for submission in internal systems.
• Maintain databases, contact lists, spreadsheets, and digital files up to date and well organized.
• Help facilitate communication with teams across Brazil and LATAM, as well as external partners and vendors.
• Welcome visitors and provide general administrative support when needed.

What We’re Looking For

• Currently pursuing a degree in Executive Secretariat, Business Administration, Languages, or a related field (from the 3rd semester onward).
• Advanced English skills, with confidence communicating with executives and international teams.
• Spanish is a plus.
• Proficiency in Microsoft Teams, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• High level of organization, accountability, and attention to detail.
• A proactive mindset, sense of urgency, discretion, and the ability to manage multiple priorities in a fast‑paced environment.

Why Join Us?

This internship offers the opportunity to gain hands‑on experience in executive support within a regional and international environment, working closely with leadership and contributing to high‑impact activities across LATAM. You’ll have the chance to develop practical experience in coordination, communication, planning, and business support, while building a strong foundation for your future career.