Bilingual Executive Assistant

Globaltize; Rio de Janeiro; Remote; BRL 225,000 - 326,000; Full time

Job summary

Globaltize is seeking a Bilingual Executive Assistant to support our CEO in a remote role from Brazil. The role focuses on daily organization, personal commitments, and administrative coordination, working alongside a US-based executive assistant to ensure smooth operations.

The ideal candidate will manage calendars, draft communications, arrange travel, and handle personal tasks with initiative in a fast-paced, distributed team environment.

Qualifications

• 3–5 years of experience in executive assistant or administrative coordination.
• Experience supporting US-based executives and remote international teams.
• Strong organizational and problem-solving skills.
• Proficient with professional home office setup and reliable internet.
• Able to work full-time Monday–Friday 10:00–18:00 PST.

Responsibilities

• Manage and maintain personal and professional calendars with punctuality and clear task prioritization.
• Draft correspondence, emails, and initial document agreements to accelerate completion.
• Manage email folders and filter priority items.
• Coordinate travel logistics including flights, accommodations, and itineraries.
• Serve as point of contact for phone and email communications and record meeting notes.
• Handle personal errands and support for charitable initiatives.
• Collaborate with the existing executive assistant to align schedules and maintain accountability.

Skills

Bilingual Spanish/Portuguese

English fluency

Executive support

Calendar management

Job description

Bilingual Executive Assistant (Spanish/Portuguese)

Work Hours: Full-Time (40 hours/week)

Schedule/Timezone: Monday to Friday, 10:00 AM - 6:00 PM PST

Location: Brazil

Candidates Only

Overview

Are you a proactive personal assistant looking to support executive leadership in a remote role? We are partnering with a US-based real estate investment and funding company specializing in residential fix-and-flip projects, new builds, and development services. They are seeking a Personal Assistant to support their CEO with daily organization, personal commitments, and administrative coordination. Working as a seamless extension of the executive office, you will manage schedules, communications, and special projects while collaborating with a US-based executive assistant. This remote position is designed for an independent self-starter who can anticipate needs and keep operations running smoothly.

Key Responsibilities

• Manage and maintain personal and professional calendars while ensuring punctuality and clear task prioritization.
• Draft correspondence, letters, emails, and initial document agreements to accelerate completion processes.
• Manage email folders and filter priority items.
• Coordinate travel logistics including booking flights, accommodations, and detailed itineraries.
• Serve as a point of contact for phone and email communications while recording notes during meetings.
• Handle personal errands, purchase arrangements, and support for charitable initiatives.
• Collaborate with the existing business executive assistant to align schedules and maintain accountability.

Must-Have Requirements

• Bilingual capabilities with proficiency in Spanish and/or Portuguese.
• Fluent English communication skills in both written and verbal forms.
• 3-5 years of experience in executive assistant or administrative coordination roles.
• Experience supporting US-based executives and working with remote international teams.
• Demonstrated ability to work independently, solve problems, and take initiative in a fast-paced environment.
• Strong organizational skills combined with a reliable high-speed internet connection and professional home office setup.
• Ability to work full-time hours on a Monday to Friday schedule from 10:00 AM to 6:00 PM.

Nice-to-Have Requirements

• Location in Rio de Janeiro, Brazil to assist with local apartment preparation, cleaners, and airport logistics.
• Confidence to respectfully hold executive leadership accountable for key deadlines and commitments.

Why Join Us?

This role offers a full-time remote opportunity supporting US-based executive leadership within a structured schedule. You will work closely with an international team while taking ownership of high-impact administrative and personal support tasks. It is an ideal position for a self-motivated professional who thrives on keeping executive operations running seamlessly.