Specialist - Document Management

ERM; Rio de Janeiro; Presencial; BRL 48 000 - 72 000; Tempo integral

Resumo da oferta

ERM in Rio de Janeiro seeks a documentation and compliance associate to manage client employee and subcontractor records. You will ensure adherence to legal and client requirements, monitor expirations, and coordinate access to client sites. Roles include maintaining records in U-Verify/Avetta/RainbowTec and supporting audits.

Applicants should have experience in document control, attention to detail, and knowledge of privacy and information security.

Qualificações

• Experience in managing client documentation for employees and subcontractors.
• Knowledge of client, legal and regulatory documentation requirements.
• Ability to monitor document expiration and training records.
• Experience supporting audits and compliance evidence.

Responsabilidades

• Manage and maintain client-required documentation for employees and subcontractors.
• Ensure compliance with client, legal, and regulatory documentation requirements.
• Monitor and track document expiration dates, including medical exams, certifications, and training records.
• Coordinate mobilization activities to support timely access to client sites and projects.
• Submit and maintain records in client compliance platforms (e.g., U-Verify, Avetta, RainbowTec).
• Review documentation for accuracy, completeness, and compliance before submission.
• Liaise with internal stakeholders, employees, vendors, and clients to resolve issues.
• Support technical teams in meeting client onboarding and site access requirements.
• Generate and maintain compliance reports, dashboards, and tracking tools.
• Identify and escalate compliance risks, documentation gaps, and overdue requirements.
• Assist with audits by providing documentation and compliance evidence.
• Develop and maintain documentation procedures, guidelines, and record-keeping standards.
• Ensure compliance with data privacy and information security when handling personal data.
• Continuously improve documentation workflows and compliance processes to enhance efficiency.

Conhecimentos

Document management

Compliance

Attention to detail

Data privacy

Ferramentas

U-Verify

Avetta

RainbowTec

Descrição da oferta de emprego

• Manage and maintain client-required documentation for employees and subcontractors.
• Ensure compliance with client, legal, and regulatory documentation requirements.
• Monitor and track document expiration dates, including occupational medical examinations, certifications, and mandatory training records.
• Coordinate employee mobilization activities to support timely access to client sites and projects.
• Submit and maintain records in client compliance and contractor management platforms (e.g., U-Verify, Avetta, RainbowTec).
• Review documentation for accuracy, completeness, and compliance before submission.
• Liaise with internal stakeholders, employees, vendors, and clients to resolve documentation and compliance issues.
• Support technical teams in meeting client onboarding and site access requirements.
• Generate and maintain compliance reports, dashboards, and tracking tools.
• Identify and escalate compliance risks, documentation gaps, and overdue requirements.
• Assist with internal and external audits by providing documentation and compliance evidence.
• Develop and maintain documentation procedures, guidelines, and record-keeping standards.
• Ensure compliance with data privacy and information security requirements when handling personal and sensitive information.
• Continuously improve documentation workflows and compliance processes to enhance operational efficiency.