Receptionist

Pyramid Consulting, Inc; São Paulo; On-site; BRL 28,000 - 42,000; Full time

Job summary

Pyramid Consulting, Inc. in São Paulo seeks a Receptionist / Front Desk Support Specialist to schedule and prepare conference rooms, maintain facilities, set up meetings and events, distribute mail, and assist with office events and service initiatives.

The role requires a high school diploma, 1–3 years as an Administrative Assistant, strong MS Office skills (Word, Excel, PowerPoint, Outlook), SAP and Concur desirable, and excellent communication with a professional appearance.

Qualifications

• High school diploma required; post-secondary education preferred.
• 1-3 years prior work experience as an Administrative Assistant, preferably in a professional services environment.
• Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable.
• Strong oral and written communication skills.
• Fluency in English or Spanish desirable.
• Professional appearance and demeanor with ability to exercise good judgment and discretion.
• Attention to detail, dependability/punctuality.
• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines.
• Experience working both independently and with a team in a demanding environment.

Responsibilities

• Scheduling and preparing conference rooms in a professional setting.
• Maintain meeting room facilities; Set up/breakdown meetings and events; Distribute mail and packages; Complete special projects as needed; Log building maintenance requests; Assist with office events and service initiatives.

Skills

MS Office

Administrative Assistant experience

Fluent in English or Spanish

Strong communication

Attention to detail

Professional appearance

Teamwork and independence

Education

High school diploma

Associate/Bachelor's preferred

Tools

SAP

Concur

Job description

Receptionist / Front Desk Support Specialist

• Scheduling and preparing conference rooms in a professional setting.
• Maintain meeting room facilities;
• Set up/breakdown meetings and events;
• Distribute mail and packages;
• Complete special projects as needed;
• Log building maintenance requests;
• Assist with office events and service initiatives.
• Comfortable with technology/IT Experience (desirable)
• Hours are 8:00 am - 5:00 pm.

Back up to Operations Support

• Stock and maintain inventory of office, printer, and meeting room equipment/supplies;
• Stock and maintain inventory of kitchen and pantry supplies;
• Perform various kitchen duties (e.g., run/unload the dishwasher, wipe down kitchen, etc.), as needed;
• Reset and stock team rooms, phone rooms, and conference rooms;

Required Skills to fill this role

• High school diploma required; post-secondary education or Associate's/Bachelor's degree preferred;
• 1-3 years prior work experience as an Administrative Assistant, preferably in a professional services environment;
• Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
• Strong oral and written communication skills;
• Fluency in English or Spanish desirable;
• Professional appearance and demeanor with ability to exercise good judgment and discretion;
• Attention to detail, dependability/punctuality;
• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
• Experience working both independently and with a team in a demanding environment;