Operations Manager

INFLUX ELECTRICAL ENGINEERING (PTE. LTD.); Região Norte; On-site; BRL 90,000 - 150,000; Full time

Job summary

INFLUX ELECTRICAL ENGINEERING (PTE. LTD.) in Brazil seeks an Operations Manager to oversee daily administrative functions at site offices, manage facilities, utilities, and workflows.

You will lead documentation, licensing, procurement, HR support, and coordination with head office, clients, and vendors, driving process improvements and compliance.

Qualifications

• Bachelor degree in any field.
• Minimum 3 years in managerial role, preferably in retail property or mall operations.
• Experience in Property/Facilities Management and MCST management is an advantage.
• Knowledge of building systems (electrical, ACMV, mechanical) and regulatory submissions.
• Strong leadership and communication skills.
• Proactive, service-oriented with a customer-first mindset.
• Proficient in Microsoft Office.

Responsibilities

• Overseeing daily administrative functions at site offices, managing facilities, utilities, and general workflows.
• Documentation & record keeping: maintaining and organizing all project-related documents, including contracts, permits, licenses, vendor files, reports and drawings.
• Compliance & licensing: managing applications, renewals, and compliance matters with relevant authorities (e.g., MOM, BCA, SCDF), including certifications like ISO and safety standards.
• Procurement & financial support: supervising site procurement, managing petty cash, tracking project costs, checking invoices, processing purchase orders, and assisting with budget reports and cost control.
• Human Resources Support: assisting with recruitment, onboarding, staff deployment, payroll administration, attendance tracking, and managing employee records and welfare.
• Coordination & communication: acting as a primary liaison between site teams, head office, clients, vendors, and subcontractors, and preparing meeting minutes.
• Process Improvement: analyzing existing processes and developing more effective or efficient administrative strategies and systems.

Skills

Leadership

Communication

Interpersonal skills

Time management

Problem solving

Customer service mindset

Education

Bachelor degree

Tools

Microsoft Office Suite

Job description

Operations Manager

Key Roles & Responsibilities:

Administration & Operations Management:

Overseeing daily administrative functions at site offices, managing facilities, utilities, and general workflows.

• Documentation & Record Keeping: Maintaining and organizing all project-related documents, including contracts, permits, licenses, vendor files, reports and drawings.
• Compliance & Licensing: Managing applications, renewals, and compliance matters with relevant authorities (e.g., MOM, BCA, SCDF), including certifications like ISO and safety standards.
• Procurement & Financial Support: Supervising site procurement, managing petty cash, tracking project costs, checking invoices, processing purchase orders, and assisting with budget reports and cost control.
• Human Resources Support: Assisting with recruitment, onboarding, staff deployment, payroll administration, attendance tracking, and managing employee records and welfare.
• Coordination & Communication: Acting as a primary liaison between site teams, head office, clients, vendors, and subcontractors, and preparing meeting minutes.
• Process Improvement: Analyzing existing processes and developing more effective or efficient administrative strategies and systems.

Requirement

• Possess at least a Bachlor Level Degree in any Field
• Minimum 3 years of relevant experience in a managerial role, preferably in retail property or mall operations management
• Experience in Property/Facilities Management, and MCST Management will be an added advantage
• Good knowledge of building systems (ie. electrical, ACMV, mechanical). Familiarity with statutory and regulatory requirements, including authority submissions. NEA Environmental Control Office certification is preferred
• Excellent leadership, communication and interpersonal skills
• Strong organizational and problem-solving abilities
• Proactive and service-oriented with a customer-first mindset
• Proficiency in Microsoft Office Suite
• Ability to manage multiple priorities, meet deadlines and perform effectively under pressure