Executive Assistant to the CEO

Collective Residential; Brasil; Remote; BRL 153,000 - 184,000; Full time

Benefits offered by this job

Remote work

Job summary

Collective Residential is seeking a Virtual Executive Assistant to support the CEO across multiple companies. The role requires managing schedules, coordinating travel, and handling day-to-day priorities with strict confidentiality, while adapting to multiple priorities in a remote, EST-hours environment.

You’ll be the CEO’s right-hand, with responsibilities spanning email management, document prep, and urgent issue resolution. Remote, high-trust role with global travel coordination.

Qualifications

• 5+ years as an executive assistant, with at least 2 years supporting C-level executives in a fast-paced environment.
• Fluent in English with excellent written and verbal communication skills.
• Proven ability to manage complex schedules, travel, and events.
• Proactive, detail-oriented, and highly organized.
• Comfort with AI tools and new systems to boost productivity.
• Discretion and judgment with sensitive information.

Responsibilities

• Manage complex scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Support leadership events and board sessions.
• Anticipate CEO needs and resolve issues proactively.
• Handle email, documents, and follow-ups with confidentiality.
• Serve as liaison between CEO and internal/external stakeholders.
• Adapt across multiple companies and priorities.
• Provide personal travel support and errands.
• Be available during evenings or weekends for urgent CEO support.
• Leverage AI tools to improve workflows.

Skills

Executive support

Calendar management

Travel coordination

Discretion

English fluency

AI tools familiarity

Job description

Location: Offshore (Remote) - Must work EST hours (ideally located in EST time zone)

Reports to: Chief Executive Officer

About the company

Collective Residential is leading a new era in property management through technology, innovation, and growth. With an expanding portfolio and multiple companies under the CEO's leadership, this is an exciting time to join our team. We are looking for a highly skilled, proactive, and reliable Virtual Executive Assistant to support our CEO in a dynamic and fast-paced environment.

The Virtual Executive Assistant will serve as a critical right-hand to the CEO, managing schedules, coordinating travel, and supporting day-to-day priorities across multiple companies. This role requires exceptional organizational skills, the ability to handle ambiguity, and the flexibility to respond to urgent needs outside of standard hours when travel or other high-priority matters arise.

Key Responsibilities

• Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones.
• Coordinate travel arrangements (domestic and international), including flights, accommodations, and ground transportation.
• Support event planning for leadership meetings, board sessions, and special projects.
• Anticipate the CEO's needs and proactively resolve issues before they arise.
• Provide day-to-day administrative support, including email management, document preparation, and follow-ups.
• Maintain strict confidentiality while managing sensitive company and personal information.
• Serve as a point of contact between the CEO and internal/external stakeholders.
• Adapt seamlessly between multiple companies and business priorities, handling shifting demands with professionalism.
• Providing support for personal travel, meetings and errands.
• Be available during evenings or weekends when urgent CEO support is required.
• Utilize technology and AI tools to improve efficiency and streamline workflows.

Requirements

• 5+ years of experience as an Executive Assistant, with at least 2 years supporting C-level executives in a fast-paced environment.

• Fluent in English, with excellent written and verbal communication skills and a very neutral accent.
• Proven ability to manage complex schedules, travel, and events with precision.
• Highly proactive and detail-oriented, with strong organizational and problem-solving skills.
• Tech-savvy and comfortable adopting new systems, tools, and AI solutions to increase productivity.
• Strong discretion and judgment when handling sensitive information.
• Ability to work EST hours consistently, with flexibility for urgent needs outside of standard business hours.
• Comfort working across multiple companies and priorities, with the ability to navigate ambiguity and change.

Benefits

• $2500 - $3000USD monthly salary based on experience
• Remote work

As part of our hiring process, we use artificial intelligence tools to support our recruiting team's work. These tools do not make hiring decisions or replace the work of our hiring contributors.