Facilities Analyst/Office Manager - Sao Paulo, Brazil - JK

Central Business Solutions, Inc; São Paulo; On-site; BRL 39,000 - 61,000; Full time

Job summary

Central Business Solutions, Inc. is seeking a proactive on-site receptionist/administrative assistant in São Paulo to manage front-desk duties, greet clients, and coordinate with vendors.

You will maintain visitor logs, ensure security protocols, and support facility management with documentation. You will apply standard procedures to solve basic problems, assist with seminars and events, arrange catering, ensure health and safety compliance, and help organize letters, packages, and office

Responsibilities

• Greet clients and guests, maintain visitor logs, and enforce security protocols.
• Provide support for facility management including documentation preparation.
• Apply standard techniques to provide solutions to basic problems.
• Follow procedures to perform basic analyses and apply technical knowledge.
• Identify problems and propose alternatives within defined processes.
• Assist with on-site seminars and events; arrange rooms and catering; ensure EHS compliance.
• Support service assistants; liaise with caretakers and property management.
• Plan safety activities and health campaigns according to risk assessments.
• Handle administrative tasks for operations and maintenance plans.
• Receive, organize, and distribute letters, documents, and packages.

Job description

• Provide courteous reception and ensure proper direction for clients, guests, and vendors; maintain accurate visitor logs and ensure compliance with security protocols.
• Provide support for facility management, including preparation and implementation of relevant documentation.
• Apply standard techniques to provide solutions to basic problems.
• Apply technical knowledge following established procedures and/or standard practices to perform basic analyses.
• Identify problems, generate alternatives and recommendations within defined processes.
• Provide support for on-site seminars and events; check and prepare seminar rooms, organize catering; ensure EHS requirements are met.
• Support service assistants in maintaining offices; liaise with caretaker and property management as necessary.
• Facilitate general safety compliance according to risk assessment and legal standards – plan and carry out security meetings and medical checks; plan and carry out health & safety campaigns.
• Perform administrative tasks to facilitate the preparation and maintenance of operations and maintenance plans.
• Normally receive detailed instructions on routine work.
• Receive, organize, and distribute letters, documents, and packages.