Executive Secretary / Administrative Assistant

Integration Consulting; São Paulo; Hybrid; BRL 42,000 - 72,000; Full time

Job summary

Integration is seeking an Executive Secretary/Administrative Assistant for its São Paulo office in Itaim Bibi. You will support senior executives with agendas, events, travel, expenses, and meeting scheduling in a hybrid environment.

The role requires a Bachelor's degree, Advanced English, and strong proficiency with Excel, PowerPoint and Word. You will work with a proactive, organized, and detail‑oriented team across Brazil and other countries.

Qualifications

• Bachelor's degree required.
• Advanced English.
• Proficient with Office suite (Excel, PowerPoint, Word).

Responsibilities

• Assist executives with agendas, events, travel, submitting expenses, and meetings scheduling in a hybrid Itaim Bibi office.
• Support executives in Brazil and other countries with agendas, events, travel, and expense submissions.

Skills

Teamwork

Proactive

Organized

Communicative

Deadline-driven

Feedback

Attention to detail

Curiosity

Ownership mindset

Education

Bachelor's degree

Tools

Excel

PowerPoint

Word

Job description

Integration’s São Paulo Office is seeking candidates to be part of our multi-functional and international teams of hands‑on professionals inside the Corporate Area.

Location: Itaim Bibi (hybrid system - 3 days in the office per week)

The professional will be responsible for assist executives dealing with agendas, events, travel subject, submit all the expenses (in the system) and support ADM area with rooms and meetings schedule.

Will also be responsible for assist executives in Brazil or other countries dealing with agendas, events, travel subject, submit all the expenses (in the system).

We recruit, train and develop professionals who offer a strong and authentic balance between technical expertise and fit with Integration’s Culture. And we seek professionals with the following skills and experience:

• Previous experience as Executive Secretary / Administrative Assistant
• Bachelor's degree
• Advanced English.
• Office - Excel, Power Point, Word
• Responsible, organized, proactive, communicative, and diligent with deadlines and processes.
• Ability to give and receive regular feedback.
• Ability to work in a team
• Speed in executing tasks and speed in responding to demands and/or inquiries.
• Flexibility.
• Quality in delivery and attention to detail.
• Know how to deal with senior professionals, adapting communication with each of them (not a pattern).
• Strong desire to learn and a high level of curiosity.
• Ownership mindset. Ability to understand your unique space and take action.