Executive Assistant – Remote Staffing

Virtustant; Brazil; Remote; BRL 158,000 - 284,000; Full time

Benefits offered by this job

100% remote work from home country

Long-term positions with US-based_comp

Payment in USD or local currency

Ongoing support from the Virtustant

Job summary

Virtustant, a remote staffing company, is seeking an Executive Assistant to support US executives. The role focuses on calendar management, inbox handling, document preparation, and travel coordination.

You will interact across time zones and maintain confidentiality while enabling leaders to focus on strategic priorities. This full-time position offers 100% remote work, exposure to US-based companies, and ongoing support from the Virtustant team.

Qualifications

• 2+ years as an executive or personal assistant.
• Advanced English (C1 or higher).
• Experience with Google Workspace or Microsoft 365.
• Excellent organization and written communication.
• Proactive and able to anticipate needs.

Responsibilities

• Manage calendars, schedule meetings and coordinate across time zones.
• Manage the inbox and draft replies.
• Prepare documents, presentations and reports.
• Organize travel and events.
• Follow up on tasks and deadlines with the executive's team.
• Handle confidential information with discretion.

Skills

Advanced English (C1+)

Organization skills

Written communication

Proactive mindset

Tools

Google Workspace

Microsoft 365

Asana

ClickUp

Monday.com

Job description

Job Title: Executive Assistant

Virtustant is a remote staffing company that connects talented professionals in Latin America and South Africa with growing US businesses. We recruit, vet and support our team members so they can build long-term remote careers with international clients.

About The Role

Support busy US executives by managing their calendar, inbox and priorities so they can focus on their business.

Responsibilities

• Manage calendars, schedule meetings and coordinate across time zones
• Manage the inbox and draft replies
• Prepare documents, presentations and reports
• Organize travel and events
• Follow up on tasks and deadlines with the executive's team
• Handle confidential information with discretion

Requirements

• 2+ years as an executive or personal assistant
• Advanced English (C1 or higher)
• Experience with Google Workspace or Microsoft 365
• Excellent organization and written communication
• Proactive and able to anticipate needs

Nice To Have

• Experience supporting C-level executives
• Experience with Asana, ClickUp, Monday or similar
• Basic bookkeeping or CRM experience

English Level

Advanced (C1 or higher), written and spoken

Schedule

Full time, US business hours

What We Offer

• 100% remote work from your home country
• Long-term positions with US-based companies
• Payment in USD or local currency, according to your preference
• Ongoing support from the Virtustant team