Executive Administrative Assistant to the CEO

TheBizBuyer; Brasil; Teletrabalho; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

An innovative firm is seeking a proactive Executive Administrative Assistant to support the CEO. This exciting role involves taking ownership of tasks, managing HR functions, and contributing to the success of various business initiatives. You will work closely with a visionary leader, helping to streamline operations and enhance productivity while developing your leadership skills. If you're organized, driven, and ready to make a significant impact, this position offers a unique opportunity to grow alongside a dynamic team and contribute to multiple ventures. Join us in this extraordinary partnership and help shape the future.

Qualificações

• 5+ years as an Executive Assistant, preferably at the C-suite level.
• Strong communication, organizational, and multitasking skills.

Responsabilidades

• Manage the CEO’s calendar, emails, calls, and travel logistics.
• Lead recruitment and oversee HR policies and compliance.

Conhecimentos

Leadership

Problem-solving

Organization

Communication

Multitasking

Proactivity

Formação académica

5+ years as an Executive Assistant

HR experience (preferred)

Ferramentas

Google Workspace

Project Management Tools

CRMs

Asana

AI tools

Descrição da oferta de emprego

Executive Administrative Assistant to the CEO

Position: Executive Administrative Assistant to the CEO

Location: Remote

About the Role:

Are you a highly motivated individual with an entrepreneurial mindset who thrives on taking ownership and making things happen? We’re looking for a C-Suite Executive Assistant & HR Coordinator to be the CEO’s right hand—someone who excels at organization, problem-solving, leadership, and execution.

This is more than an assistant role. It’s an opportunity to grow alongside a visionary CEO, develop your leadership skills, and contribute directly to the success of multiple businesses, investments, and personal initiatives. You’ll help manage HR functions like recruitment and employee engagement while driving progress across business and personal initiatives. If you love staying ahead, keeping things on track, and making things happen, this is for you.

Key Responsibilities:

1. Ownership and Leadership:
   • Take charge of tasks and projects, from planning to execution, ensuring they’re completed on time and at a high standard.
   • Track tasks and priorities, following up proactively to ensure nothing falls through the cracks.
   • Act as the CEO’s second brain, solving problems and anticipating needs.
2. Administrative Support:
   • Manage the CEO’s calendar, emails, calls, and travel logistics.
   • Handle internal and external communications, prioritizing and following up as needed.
   • Ensure alignment and timely communication across teams.
3. HR and People Operations (Preferred but not required):
   • Lead recruitment, managing onboarding and off-boarding processes.
   • Oversee HR policies, payroll coordination, and compliance.
4. Strategic Contribution:
   • Think like a business leader—anticipate needs, identify opportunities for improvement, and implement systems to increase efficiency.
   • Provide insights and solutions to challenges, always keeping the CEO’s goals and priorities in mind.
   • Assist with business operations, property management, and investment-related activities.
5. Personal Coordination:
   • Coordinate personal commitments and events for the CEO.
   • Act as a trusted confidant who genuinely looks out for the CEO’s best interests.

Who You Are:

• Proactive Leader: You take initiative, solve problems, and think two steps ahead.
• Highly Organized: You keep priorities in order and ensure deadlines are met.
• Business-Minded: You think strategically and contribute to long-term goals.
• Growth-Oriented: You’re excited to grow with the role and take on new challenges.
• Tech-Savvy: You’re skilled with tools like Google Workspace, Project Management Tools, CRMs, Asana, and AI tools.

Why Join Us?

This is more than a job; it’s a partnership. We care about your growth, your goals, and your success. As part of this role, you’ll have the chance to:

• Develop personally and professionally and take on greater responsibilities.
• Work closely with a visionary CEO who values your contributions and insights.
• Contribute directly to multiple businesses, investments, and personal initiatives.

If you’re motivated, driven, and ready to make an impact, this position offers a unique opportunity to be part of something extraordinary.

However, this role might not be for you if:

• You prefer strict working hours and are not comfortable being on call when needed.
• You’re not proactive in solving problems or taking ownership of tasks.
• You don’t enjoy keeping track of details and ensuring nothing falls through the cracks.

We need someone who is all-in, committed, and excited to take charge. If this resonates with you, we’d love to hear from you.

Qualifications:

• 5+ years as an Executive Assistant, preferably at the C-suite level.
• (Preferred but not required) HR experience, including recruitment and employee engagement.
• Strong communication, organizational, and multitasking skills.
• Excellent written and verbal communication skills.
• High level of integrity and discretion in handling confidential matters.

How to Apply:

If this sounds like you, fill out the application: Application Form. We’re excited to find someone ready to grow with us and make an impact.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

Industries: Business Consulting and Services