Event Project Manager

IDC; São Paulo; Remote; BRL 134,000 - 223,000; Full time

Job summary

IDC is seeking an experienced Event Project Manager to support a portfolio of LATAM events, with a Brazil focus, in a remote, full-time role. You will manage sponsor relationships, coordinate logistics from concept to execution, and drive ROI reporting across multiple concurrent programs.

You will lead kickoff calls, translate client objectives into activation strategies, and collaborate with sales and internal teams to deliver high-quality experiences for IT professionals and leaders.

Qualifications

• 3+ years of experience in event management, client/partner relations, or B2B sponsorship delivery.
• Strong verbal and written communication skills; Portuguese (Brazil) native level; English fluency; Spanish a plus.
• Client-centric mindset with proactive, solutions-oriented approach.
• Highly organized with attention to detail and the ability to manage multiple priorities.
• Professional with the ability to work with senior stakeholders; deadline-driven project management.
• Experience with event tools such as Monday.com and CVENT and with MS Teams/Zoom.

Responsibilities

• Lead kickoff calls and ongoing sponsor meetings to align on goals and deliverables.
• Translate client objectives into activation strategies across in-person, virtual, and custom formats.
• Manage sponsor relationships across events, ensuring high service levels.
• Coordinate custom programs including dinners, roundtables, and bespoke experiences.
• Collaborate with sales to manage expectations and ensure client satisfaction.
• Plan logistics across concurrent programs: venue, AV, branding, and activations.
• Develop and maintain detailed event documentation: plans, run-of-show, budgets.
• Track KPIs, collect post-event feedback, and deliver ROI reporting to sponsors.
• Travel to Latam events and oversee onsite execution, client management, and troubleshooting.

Skills

Client relations

Communication

Organization

Project management

Multitasking

Cross-functional collaboration

Tools

Monday.com

CVENT

MS Teams

Zoom

WordPress

CRM systems

Job description

Overview

Join IDC's expanding Latam events team as we build high-impact experiences for IT professionals and IT leaders across Latam with special focus on Brazil. We’re hiring a charismatic, organized, and client-centric Event Project Manager to support a portfolio of assigned events within our Brazil and rest of Latam events business.

This role reports to the Conference Director for Latam, Iberia and CEE and operates as part of a broader regional team, working collaboratively across a global events organization to deliver consistent, high-quality experiences.

This is a remote full-time role with high visibility and impact—ideal for someone who thrives in a fast-paced, client-facing environment and can manage multiple concurrent projects with autonomy from a home-based office. As an Event Project Manager, Latam, you will serve as the primary client liaison across your assigned portfolio of events, managing sponsor relationships and coordinating event logistics from concept through execution.

Core working hours are typically 9:00 AM – 5:00 PM local time; however, flexibility is expected to accommodate business needs, including global coordination and live event execution.

Role

• Partner Management Managing client goals and contractual activations across assigned events within the Latam portfolio, including in-person and virtual programs.
• Event Operations Planning, coordinating, and executing all logistical elements to ensure seamless delivery across multiple concurrent events.

What You’ll Do

• Partner Management Lead kickoff calls and ongoing meetings with sponsors to align on goals, expectations, and deliverables.
• Translate client business objectives into tailored activation strategies across in-person, virtual, and custom event formats.
• Manage sponsor relationships across multiple assigned events, ensuring a high level of service and engagement.
• Coordinate and execute custom client programs, including executive dinners, roundtables, private events, and bespoke experiences.
• Collaborate with audience development to support sponsor-targeted attendee recruitment Manage sponsor participation in speaking opportunities, panels, and brand activations at in-person summits.
• Lead regular communication with clients, suppliers, and internal stakeholders (primarily via MS Teams) Track KPIs, gather post-event feedback, and deliver ROI reporting to sponsors.
• Partner closely with sales teams to manage expectations and ensure client satisfaction Event Operations Plan and execute event logistics across multiple concurrent programs, including venue coordination, floorplan management, AV, branding, and client activations
• Develop and manage detailed event documentation, including project plans, run-of-show, budgets, and supplier contracts.
• Coordinate with internal and external stakeholders to manage agendas, timelines, and deliverables.
• Ensure seamless sponsor visibility and execution to deliver a high-quality experience for both attendees and clients.
• Travel to assigned events, primarily within the Latam.
• Supports select custom client programs in key cities such as Sao Paulo, Mexico DF, Bogota, Santiago de Chile and Buenos Aires.
• Oversee onsite execution, including client management, meeting coordination, and event troubleshooting.
• Manage post-event activities including reporting, financial reconciliation, client deliverables, and debriefs.

What You Bring

• 3+ years of experience in event management, client/partner relations, or B2B sponsorship delivery
• Strong verbal and written communication skills (Portugues Brazil native level- English fluency required; Spanish is a plus)
• Client-centric mindset with a proactive, solutions-oriented approach
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously
• Confident, professional, and personable; able to build relationships and work effectively with senior stakeholders and strong personalities
• Demonstrated project management capability with a structured, deadline-driven approach
• Experience with event and project management tools such as Monday.com (preferred) and CVENT (preferred) – or the ability to learn these systems quickly.
• Familiarity with CRM systems and virtual collaboration tools such as MS Teams and Zoom
• Experience with WordPress or similar CMS platforms is a plus
• Self-starter with the ability to work independently while collaborating across distributed teams

Sample of Event Types You’ll Support

• Regional Summits (e.g., Brazil, Latam)
• Custom, single-sponsor executive roundtables (private dinners)
• Virtual roundtables and client webinars

Additional Context

This is not a single-event ownership role. Success in this position requires effectively managing a portfolio of concurrent events with varying formats, stakeholders, and client expectations, while maintaining a consistently high standard of delivery and client experience.

Why This Role Stands Out

At IDC, your work helps shape how the world understands technology and where it goes next. You collaborate with curious, high-caliber colleagues who value rigor, integrity, and shared success. As the premier global provider of trusted technology intelligence, IDC equips business and technology leaders with the evidence they need to make confident decisions. Our insights inform strategy, investment, and innovation across industries and regions.

Recognized by IIAR as Analyst Firm of the Year for five consecutive years, IDC sets the standard for credibility and impact. With more than 1,000 analysts worldwide and a truly global perspective, we combine deep expertise with practical relevance. Here, your ideas matter, your voice is heard, and your contributions provide the insights leaders rely on every day. It is meaningful work, backed by a culture that supports growth, collaboration, and long-term career development with a globally respected brand.

Equal Opportunity Employer

IDC is committed to providing equal employment opportunities for all qualified persons. Employment eligibility verification required. We participate in E-Verify.

If this role relocates to a different country, the salary range will be updated to reflect that country's range, rather than a currency conversion of the original range.