Data Entry & Administrative Assistant

Paired; Brasil; Remote; BRL 36,000 - 54,000; Full time

Job summary

Paired is seeking a detail-oriented Data Entry & Administrative Assistant for Brazil/Latin America. You will handle high-volume data work, support invoicing and billing, and assist the office team with admin tasks and overflow.

Responsibilities include data entry, auditing datasets, building tracking sheets in Excel/Google Sheets, and supporting QuickBooks invoicing and AP/AR processes while managing emails and vendor communications.

Qualifications

• 2+ years in data entry, billing or admin support.
• Proficient in Microsoft Excel and Word and Google Workspace.
• Fluent English with strong written/verbal communication.

Responsibilities

• Perform data entry and transfer data between spreadsheets and software.
• Audit and update large datasets: invoices, POs, inventory, price sheets.
• Build and maintain tracking sheets using formulas and pivot tables.

Skills

Data entry

Excel

Google Sheets

Typing 45 WPM

Attention to detail

English fluency

Tools

QuickBooks

Job description

About the role We're looking for a detail-obsessed Data Entry & Administrative Assistant based in Latin America to handle high-volume data work, support invoicing and billing, and help the office team with admin tasks and overflow.

What You'll Do

• Data Entry & Records Transfer data quickly and accurately between internal spreadsheets and QuickBooks or other business software
• Audit, cross-reference and update large datasets, including packing slips, purchase orders, inventory lists and price sheets
• Build and maintain tracking sheets in Excel and Google Sheets using formulas like VLOOKUP, INDEX/MATCH, SUMIF and pivot tables
• Invoicing & AP/AR Support Process, verify and generate customer invoices in QuickBooks Enterprise
• Send invoices and statements to customers by email and track payment status
• Admin & Office Support Support managers and team members with admin tasks, special projects and overflow work
• Triage email inboxes and keep workflows moving
• Draft professional emails, follow up with vendors and customers on pending items, and elevate urgent issues

Requirements

• 2+ years of experience in heavy data entry, billing or administrative support
• 2+ years using Microsoft Excel and Word, plus Google Workspace (Docs, Sheets, Gmail, Drive)
• Typing speed of 45+ WPM and solid 10-key numeric entry
• Exceptional attention to detail, especially during long stretches of repetitive data work
• Fluent English with clear written and verbal communication
• Comfort working in a fast-paced environment with shifting priorities
• Nice to have: experience with QuickBooks or inventory management software