Corporate Governance Assistant

Jobtailor; Curitiba; Presencial; BRL 40 000 - 64 000; Tempo integral

Resumo da oferta

Jobtailor is seeking a Governance Assistant to organize and support governance meetings and related activities in Brazil. You will coordinate calendars, prepare agendas, invitations, and pre-supplied materials for executives and cross-functional teams.

The role emphasizes meticulous record-keeping, tracking action items and deadlines, and producing concise minutes and management reports. Strong Excel/PowerPoint skills and clear communication are essential for success.

Qualificações

• Currently pursuing or completed a bachelor's degree in related field.
• Intermediate proficiency in Excel/Google Sheets.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Experience organizing executive meetings is preferred.
• Familiarity with project or task management tools.

Responsabilidades

• Support monthly Governance meetings and routines.
• Organize meeting calendar, agendas, and commitments.
• Create and send meeting invitations and share materials in advance.
• Track action items, minutes, decisions, owners, and deadlines.
• Prepare executive presentations and consolidate information from departments.
• Follow up on outstanding items and maintain governance documentation.

Conhecimentos

Governance meeting coordination

Action item tracking

Executive presentation preparation

Intermediate Excel proficiency

Written and verbal communication

Formação académica

Bachelor's degree in Business Administration, Management, Accounting or related field

Ferramentas

Excel

Google Sheets

PowerPoint

ClickUp

Descrição da oferta de emprego

• • Support the organization and execution of monthly Governance meetings and routines
• • Organize the Governance meeting calendar, agendas, and commitments
• • Create and send meeting invitations to participants
• • Ensure agendas, materials, and necessary information are shared in advance
• • Track action items and organize minutes, decisions, owners, and deadlines
• • Support meeting preparation and keep materials available and up to date
• • Participate in key Governance meetings and record discussion points and decisions
• • Maintain an organized history and documentation of Governance routines
• • Follow up with owners on agreed-upon action items
• • Prepare and update executive presentations
• • Organize and consolidate information from different departments
• • Update controls, KPIs, and information used in reports
• • Support the preparation of materials for Board, CEO, and other management meetings

Requirements

• Currently pursuing or completed a bachelor's degree in Business Administration, Management, Accounting, or a related field
• Intermediate proficiency in Excel/Google Sheets
• Strong organization of information, controls, and documents
• Strong written and verbal communication skills
• Comfortable working with calendars, deadlines, and cross-functional teams
• Knowledge of PowerPoint or similar tools
• Ability to conduct follow-ups and track outstanding items
• Strong organizational skills and attention to detail
• Preferred: previous experience in Governance, Management, Controllership, Administration, or related areas
• Preferred: experience organizing and tracking executive meetings
• Preferred: experience preparing meeting minutes, action trackers, and action plans
• Preferred: knowledge of project and task management tools, such as ClickUp or similar platforms
• Preferred: experience preparing management reports and executive presentations

Core Competencies

Demonstrates strong organizational skills and attention to detail in managing Governance meetings, including tracking action items and preparing executive presentations. Proficient in utilizing tools like Excel and PowerPoint to consolidate information and support cross-functional collaboration.

Highest-signal resume keywords

• Governance Meeting Coordination
• Action Item Tracking
• Executive Presentation Preparation
• Intermediate Excel Proficiency
• Strong Written And Verbal Communication

Hard Skills

• Governance Meeting Coordination
• Action Item Tracking
• Executive Presentation Preparation
• Intermediate Excel Proficiency
• Knowledge Of PowerPoint
• Document Organization
• KPI Updating
• Meeting Minutes Preparation
• Project Management Tools Knowledge
• Task Management Tools Knowledge

Soft Skills

• Strong Organization
• Attention To Detail
• Cross-Functional Team Collaboration
• Follow-Up Ability
• Effective Communication

Industry Keywords

• Business Administration
• Management
• Controllership
• Administration
• Governance

Tools & Technologies

• Excel
• Google Sheets
• PowerPoint
• ClickUp