Administrative Analyst, Junior

Jobtailor; São Paulo; Presencial; BRL 60 000 - 120 000; Tempo integral

Resumo da oferta

The MASP Store, a shop at the MASP museum, seeks a procurement and logistics specialist to support direct and consignment purchasing, negotiate with suppliers, and monitor stock levels. You will assist in analyzing turnover and sales, organize data updates in MASP systems, and handle administrative duties including contracts and invoices.

The role interfaces with Tax, Finance, Accounting, and IT teams. We value experience in purchasing, inventory management, and ERP/BI tools, plus intermediate

Qualificações

• Bachelor’s degree completed in Administration, Commercial Management, Production Engineering, Logistics or related fields.
• Knowledge of administrative routines and processes.
• Basic knowledge of purchasing and supplier relations.
• Basic knowledge of inventory control and logistics.
• Basic knowledge of tax processes related to product commercialization.
• Proficiency in Microsoft Office, with intermediate-level Excel.
• Organizational skills and attention to detail for tracking documents, controls and information.
• Good communication and ease in interfacing with different areas and suppliers.
• Collaborative, dynamic profile with interest in learning and taking on new tasks.
• Proactivity and willingness to seek solutions and contribute to process improvements.

Responsabilidades

• Support execution of direct and consignment purchasing processes, including obtaining quotes and issuing purchase orders.
• Monitor inventory levels and identify replenishment needs.
• Assist negotiations related to operational needs with leadership oversight.
• Analyze inventory and sales information, such as turnover and sales volume.
• Organize and submit information for registration and updating of products, suppliers, prices in MASP systems.
• Perform administrative routines including processing documents, controls, contracts and invoices.
• Support distribution of consigned publications and administrative sales; issue orders and follow logistics.
• Interface with Tax, Finance, Accounting, Technology and other teams to progress requests.
• Support inventories, external events, fairs and MASP Store operations.
• Identify opportunities to improve routines and support implementation of improvements.

Conhecimentos

Purchasing

Inventory Management

Logistics

Data Analysis

Contract Management

BI Tools

ERP Systems Knowledge

Intermediate English

Formação académica

Bachelor’s degree in Administration, Commercial Management, Production Engineering, Logistics

Ferramentas

TOTVS Protheus

Power BI

Microsoft Office

Excel

Descrição da oferta de emprego

Support execution of direct and consignment purchasing processes, including obtaining quotes, issuing purchase orders and tracking deliveries.
Maintain contact with suppliers and assist negotiations related to the area’s operational needs, with leadership oversight.
Monitor inventory levels, identify replenishment needs and contribute to appropriate product stocking.
Assist in analysis of inventory and sales information, such as turnover, coverage and sales volume, contributing to purchasing planning.
Organize and submit information for registration and updating of products, suppliers, prices and other data in the systems used by MASP.
Perform administrative routines for the area, including receiving, organizing and processing documents, internal controls, contracts and issuing invoices.
Support processes related to distribution of consigned publications and administrative sales, performing controls, issuing orders and following up on logistics.
Interface with departments such as Tax, Finance, Accounting, Technology and other internal teams, contributing to progress and resolution of the area’s requests.
Support inventories, external events, fairs and other activities related to the MASP Store operation, as needed.
Identify opportunities to improve routines and processes under your responsibility, sharing suggestions and supporting implementation of improvements.
Work at the MASP Store, the MASP museum shop that provides transformative and welcoming experiences through the visual arts.

Requirements

• Bachelor’s degree completed in Administration, Commercial Management, Production Engineering, Logistics or related fields.
• Knowledge of administrative routines and processes.
• Basic knowledge of purchasing and supplier relations.
• Basic knowledge of inventory control and logistics.
• Basic knowledge of tax processes related to product commercialization.
• Proficiency in Microsoft Office, with intermediate-level Excel.
• Organizational skills and attention to detail for tracking documents, controls and information.
• Good communication and ease in interfacing with different areas and suppliers.
• Collaborative, dynamic profile with interest in learning and taking on new tasks.
• Proactivity and willingness to seek solutions and contribute to process improvements.
• Previous experience in administrative routines, purchasing, inventory, logistics or commercial activities.
• Knowledge of ERP systems, such as TOTVS Protheus or similar.
• Knowledge of BI tools, such as Power BI or similar.
• Familiarity with commercial consignment processes.
• Knowledge of contract management.
• Intermediate English.
• Complementary courses in Purchasing, Inventory Management, Excel or related areas.
• Experience in retail environments, stores, cultural institutions or operations that commercialize products.
• Experience monitoring inventory and sales indicators.
• Ability to handle different activities and simultaneous demands.
• Interest in learning different facets of the operation and contributing new possibilities to the area.

Core Competencies

Demonstrates proficiency in purchasing processes, inventory control, and supplier relations, with strong organizational skills and attention to detail. Capable of utilizing ERP and BI tools to enhance operational efficiency and support administrative routines.

Highest-signal resume keywords

• Purchasing Processes
• Inventory Control
• Supplier Relations
• ERP Systems Knowledge
• Intermediate English

ATS Optimization Keywords

Hard Skills

• Purchasing
• Inventory Management
• Logistics
• Contract Management
• Microsoft Office
• Excel
• BI Tools
• Data Analysis
• Administrative Routines
• Sales Indicators Monitoring

Soft Skills

• Organizational Skills
• Attention to Detail
• Good Communication
• Proactivity
• Collaboration

Certifications & Qualifications

• Complementary Courses in Purchasing
• Inventory Management
• Excel

Industry Keywords

• Retail Environments
• Cultural Institutions
• Commercial Consignment Processes
• Operational Needs
• MASP Store

Tools & Technologies

• TOTVS Protheus
• Power BI