Purchasing Officer

Generac International; Bahrain; On-site; BHD 12,000 - 24,000; Full time

Job summary

Generac Power Systems Inc. in Bahrain is seeking a Purchasing Officer to support the Supply Chain Supervisor by turning approved purchase requests into purchase orders and guiding them through to delivery and PO closure.

You will participate in sourcing and supplier onboarding, manage supplier records in ERP, track deliveries, and collaborate with Finance, Logistics, and other departments. This role requires a degree in a related field, 2–4 years of purchasing experience, and fluency in English

Qualifications

• Bachelor’s degree in Supply Chain, Business Administration, Engineering, or a related field.
• 2–4 years of purchasing experience in manufacturing or industrial environments.
• Hands-on ERP purchasing experience.
• Strong Excel and numerical skills.
• Working knowledge of Incoterms, RFQ and quotation comparison process, and basic negotiation.
• Fluent in English and Arabic, spoken and written.

Responsibilities

• Purchasing (Purchase Request to PO Closure): Receive purchase requests, ensure complete/approved, create POs in ERP, route for approval.
• Send approved POs to suppliers and obtain confirmation of price, quantity, delivery date and terms.
• Follow up with suppliers and internal stakeholders until delivery and close PO in ERP; coordinate inbound shipments with Logistics.
• Resolve delivery issues (shortages, damaged goods, price/quantity differences) with supplier and receiving team.
• Follow up with Finance on supplier invoices and payments to ensure timely payment and PO closure in ERP.
• Sourcing Support: Prepare RFQ requests, collect and compare quotations, and recommend suppliers for raw materials, components, services, tools, and facilities.
• Support development of local suppliers and purchasing from component manufacturers, including NDAs and supplier documents.
• Track supplier prices, lead times and delivery performance; keep supplier records up to date.
• Final selection of direct material suppliers follows established procedures.
• Supplier Management: Onboard new suppliers with required documents and Code of Conduct; create supplier accounts in ERP after approvals.
• Maintain supplier master data and verify changes to bank details with Finance.
• Prepare and follow up on supplier credit application forms.
• Reporting, Records and Compliance: Maintain complete PO files in line with ISO 9001; prepare monthly purchasing reports.
• Comply with Schedule of Authority and procurement policies; declare conflicts of interest.
• Collaborate with Production, Engineering, Quality, Logistics, Finance and Sales.
• Backup Responsibility: Cover Sales Department order coordinator during leave.

Skills

Excel

Numerical skills

English

Arabic

Negotiation

Education

Bachelor’s degree in Supply Chain

CIPS or equivalent certification

Tools

ERP system

Job description

## Purchasing OfficerPresenta candidatura: Diplomatic Area, Bahrain: A tempo pieno: Offerta pubblicata 4 giorni fa: JR17757**S****iamo Pramac, un'azienda Generac, leader nell'evoluzione verso soluzioni energetiche più resilienti, efficienti e sostenibili.**A partire dal 1966, anno della nostra fondazione, ci siamo costantemente evoluti e trasformati, ampliando il nostro portafoglio prodotti e diventando il punto di riferimento globale per la produzione di generatori e attrezzature per la movimentazione dei materiali da magazzino. Le nostre diverse linee di business garantiscono all'azienda un ruolo di primo piano in un’ampia gamma di mercati globali.The Purchasing Officer supports the Supply Chain Supervisor in sourcing and purchasing for the Bahrain generator factory and the wider business. The role turns approved purchase requests into purchase orders and follows each order through to delivery, supplier payment and PO closure in the ERP system. It also supports sourcing and supplier onboarding as GJG moves from a small number of overseas sources to local suppliers and direct buying from component manufacturers. **Essential Duties and Responsibilities****Purchasing (Purchase Request to PO Closure)*** Receive purchase requests from Production, Service, Engineering and other departments, and check that they are complete and approved before processing.* Create purchase orders in the ERP system, including raw material POs for production, and route them for approval in line with the Schedule of Authority.* Send approved purchase orders to suppliers and obtain order confirmation of price, quantity, delivery date and terms.* Follow up with suppliers and internal stakeholders until the material or service is delivered, and coordinate inbound shipments with Logistics.* Resolve delivery issues such as shortages, partial deliveries, damage, and price or quantity differences with the supplier and the receiving team.* Follow up with Finance on supplier invoices and payments so suppliers are paid on time, and close completed purchase orders in the ERP system. **Sourcing Support** *(as assigned by the Supply Chain Supervisor)** Prepare requests for quotation, collect and compare quotations, and recommend suppliers for raw material, components, services, tools and facility needs.* Support the development of local suppliers and purchasing from component manufacturers (engines, alternators, controllers and others), including NDAs, supplier documents and follow-up.* Track supplier prices, lead times and delivery performance, and keep supplier and price records up to date.* Final selection of direct material suppliers follows the supplier selection procedure (PRC-00780) and the Schedule of Authority. **Supplier Management*** Onboard new suppliers: collect the required documents, including acceptance of the Supplier Code of Conduct, NDA where needed, company and bank documents.* Create supplier accounts in the ERP system only after approval in line with the Schedule of Authority and a cleared Amber Road screening.* Maintain supplier master data. Any change to supplier bank details is verified with Finance before use.* Prepare and follow up on supplier credit application forms. **Reporting, Records and Compliance*** Maintain complete purchase order files and purchasing records, in line with document control and ISO 9001 requirements.* Prepare monthly purchasing reports, including open purchase orders, overdue deliveries and overdue supplier payments.* Comply with the Schedule of Authority, the Supplier Code of Conduct and Sustainable Procurement Policy, and company purchasing procedures, and declare any conflict of interest.* Collaborate with Production, Engineering, Quality, Logistics, Finance and Sales to support business objectives. **Backup Responsibility*** Cover customer order processing during the leave of the Sales Department order coordinator, as agreed between the Supply Chain and Sales Departments. **Minimum Qualifications*** Bachelor’s degree in Supply Chain, Business Administration, Engineering, or a related field.* 2–4 years of experience in purchasing, preferably in a manufacturing or industrial environment.* Hands-on purchasing experience in an ERP system.* Strong Excel and numerical skills.* Working knowledge of Incoterms, the RFQ and quotation comparison process, and basic negotiation.* Fluent in English and Arabic, spoken and written, to work with local and international suppliers. **Preferred Qualifications*** Experience with Oracle ERP.* Experience sourcing from local GCC suppliers and international manufacturers.* Ability to read bills of materials and basic technical drawings for mechanical and electrical components.* CIPS or an equivalent purchasing certification, or working toward one.