Purchase Admin (Construction)

AHK Contracting; Manama; On-site; BHD 7,000 - 12,000; Full time

Job summary

AHK Contracting in Bahrain is seeking a detail-oriented Purchase Admin to manage the full procurement cycle for construction projects. You will coordinate with suppliers, site teams, and the accounts department to ensure timely deliveries, accurate documentation, and compliant invoicing.

The role requires 3–5 years in procurement or admin, strong English communication, and proficiency in MS Office; ERP experience is a plus for effective supplier and project coordination.

Qualifications

• Bachelor's degree or diploma in a relevant field or equivalent
• 3–5 years experience in procurement or admin roles, preferably in construction
• Strong understanding of materials, suppliers and local market
• Excellent communication, negotiation, and coordination skills
• Proficiency in MS Office; ERP experience is a plus

Responsibilities

• Manage full purchasing cycle from requisitions to purchase orders and delivery follow-up
• Procure construction materials, tools, equipment and consumables per project needs
• Source and maintain an updated supplier/vendor database
• Request quotations, compare prices and negotiate terms
• Coordinate with suppliers, site teams and stores for timely material receipt
• Prepare and handle purchase orders, delivery notes, invoices and GRNs
• Maintain procurement records and supplier performance documentation
• Track orders, delivery timelines and supplier responses
• Collaborate with Accounts for invoice verification and reconciliation
• Address delays, shortages or incorrect/damaged deliveries

Skills

Procurement

Vendor management

Negotiation

MS Excel

English communication

Education

Bachelor's degree or diploma

Tools

ERP/Procurement software

Job description

Job Description

A leading construction company in Bahrain is seeking a suitably qualified Purchase Admin to join its team.

Job Responsibilities:

• Manage the complete purchasing cycle, beginning with purchase requisitions through purchase orders and delivery follow-up.
• Procure construction materials, tools, equipment, and consumable items according to project requirements.
• Source and maintain an updated database of approved suppliers and vendors.
• Request quotations, evaluate and compare prices, and negotiate suitable pricing, delivery, and payment conditions.
• Liaise with suppliers, site personnel, and stores to facilitate the timely receipt of required materials.
• Prepare and handle purchase orders, delivery notes, invoices, and GRNs.
• Keep accurate procurement documentation, including purchase registers, supplier comparisons, and delivery records.
• Track pending orders, material requirements, delivery timelines, and supplier response or turnaround times.
• Work closely with the Accounts team for invoice checking, verification, and reconciliation.
• Follow up on outstanding supplier matters and address delays, shortages, or incorrect or damaged material deliveries.

Job Specification

Requirements:

• Bachelor's Degree, Diploma, or relevant qualification.
• 3 to 5 years of experience in a similar Purchase or Admin role.
• Good understanding of construction materials, suppliers, and the local market.
• Strong communication, negotiation, coordination, and administration skills.
• Proficiency in MS Office, especially Excel; experience with ERP or procurement software is an advantage.
• Good command of English with the ability to work independently and within a team.