Executive Assistant

PremierQ; Manama; On-site; BHD 10,000 - 17,000; Full time

Job summary

PremierQ in Manama, Bahrain, is seeking an Executive Assistant to support senior leadership in daily administrative tasks on-site. The role covers calendar management, meeting scheduling, travel arrangements, correspondence, and presentations, with a focus on accuracy and confidential handling of information. You will coordinate communications and maintain filing systems, liaise with clients and suppliers, and prepare agendas and minutes, ensuring efficient day-to-day operations.

Qualifications

• Strong executive administrative assistance and calendar management.
• Experience with executive support, travel planning, and handling confidential information.
• Proficiency in preparing and tracking Expense Reports with accuracy.
• Excellent written and verbal communication with internal and external stakeholders.
• Proven ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Solid computer skills, including MS Office and basic document management tools.
• Experience supporting executives or senior management, ideally within construction, design, or related industries, is an advantage.
• Relevant diploma or bachelor’s degree in Business Administration, Management, or a related field preferred.

Responsibilities

• Manage calendars and scheduling for senior leadership.
• Coordinate internal and external meetings and travel arrangements.
• Prepare correspondence and presentations for leadership.
• Handle expense reports and filing systems.
• Take minutes, prepare meeting agendas, and follow up on action items.
• Liaise with clients, partners and suppliers as needed.

Skills

Calendar management

Meeting coordination

Document preparation

Executive support

Travel arrangements

Presentations

Expense reports

Communication skills

MS Office

Document management tools

Education

Diploma or Bachelor's degree in Business Administration or Management

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Document management tools

Job description

Company Description

PremierQ is a specialized contractor focused on the business of play and leisure, delivering end-to-end solutions for sports and recreational projects. The company provides design, consultancy, material supply, and construction services under one roof, offering a streamlined experience for clients.

Role Description

The Executive Assistant role at PremierQ is a full-time, on-site position based in Manama. The Executive Assistant will support senior leadership with daily administrative tasks, including managing calendars, scheduling meetings, organizing travel, and preparing correspondence and presentations. The role involves handling expense reports, coordinating internal and external communications, and maintaining accurate records and filing systems. The Executive Assistant will also help prepare meeting agendas, take minutes, follow up on action items, and liaise with clients, partners, and suppliers as needed. This position requires a proactive, detail-oriented professional who can prioritize multiple tasks and ensure smooth day-to-day operations for the executive team.

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management, meeting coordination, and document preparation.
• Experience with Executive Support, such as organizing travel, preparing presentations, and managing confidential information.
• Proficiency in preparing and tracking Expense Reports with accuracy and attention to detail.
• Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Proven ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Solid computer skills, including MS Office (Word, Excel, PowerPoint, Outlook) and basic document management tools.
• Previous experience supporting executives or senior management, ideally within construction, design, or related industries, is an advantage.
• Relevant diploma or bachelor’s degree in Business Administration, Management, or a related field preferred.