Administrative & Facilities Operations Coordinator

Havelock One; Bahrain; On-site; BHD 9,000 - 13,000; Full time

Job summary

Havelock One in Bahrain is seeking an Administration Officer to handle invoices, data entry, subcontractor payments, and master employee records. You will liaise with Accounts and internal teams to ensure timely processing, accuracy, and compliance across operations.

The role requires 3–5 years in administration, a degree or diploma, strong communication, and multitasking ability. Proficiency in MS Office and Excel; multilingual skills are welcome.

Qualifications

• 3–5 years of experience in administration or a similar role.
• Excellent verbal and written communication skills.
• Customer service oriented with a proactive mindset.
• Ability to speak multiple languages preferred for worker communications.
• Proficient with MS Office, especially Excel, and capable of reporting.
• Strong follow-up and coordination skills and attention to detail.

Responsibilities

• Process invoices promptly and track payments, coordinating with Accounts.
• Process timesheets and ensure subcontractors submit invoices on time; book invoices within timelines.
• Create and maintain master records for workers; gather documents and compliance data.
• Monitor subcontractor camp requirements and manpower deployment; coordinate with teams to resolve issues.
• Assist with manpower inquiries and onboarding/exits; maintain audit-ready records.
• Support day-to-day facilities management, including maintenance and waste management; assist with audits.

Skills

Administration experience

Communication skills

Multilingual communication

Time management

Follow-up & coordination

Education

Degree or Diploma in Administration

Tools

MS Office

Excel

Google Docs

Job description

Havelock One in Bahrain is seeking an Administration Officer to handle invoices, data entry, subcontractor payments, and master employee records. You will liaise with Accounts and internal teams to ensure timely processing, accuracy, and compliance across operations.

The role requires 3–5 years in administration, a degree or diploma, strong communication, and multitasking ability. Proficiency in MS Office and Excel; multilingual skills are welcome.