10000206 | Spare Parts (Assistant Manager/Supervisor) – Inventory & Procurement

Bin Hindi Group; Manama; On-site; BHD 12,000 - 17,000; Full time

Job summary

Bin Hindi Motors (KIA) - SP seeks an Assistant Manager/Supervisor for Spare Parts Inventory & Procurement. You will supervise inventory control, manage procurement, analyze stock movement, and coordinate with suppliers and service teams to ensure optimum availability and cost efficiency.

The role requires 5–7 years in spare-parts inventory/procurement, knowledge of catalogues, dealer systems, or ERP, and strong analytical and leadership skills in a automotive environment.

Qualifications

• Graduate/Diploma or Bachelor's Degree in Mechanical/Automobile Engineering, Supply Chain Management, Procurement, Business Administration, or a related field.

Responsibilities

• Spare Parts Procurement: supervise complete spare-parts ordering, prepare stock orders, coordinate with departments and principals, ensure timely processing of POs.
• Inventory Control & Optimization: monitor inventory levels, analyze fast/slow-moving stock, reduce stock-outs and excess stock.
• Parts Identification & Technical Accuracy: identify part numbers and specs using catalogues and dealer systems.
• Supplier Management: support supplier selection and performance evaluation; monitor lead times and delivery.
• Inventory Accuracy & Systems: verify records against physical stock and maintain master data.
• Reporting & Analysis: prepare inventory and procurement reports and highlight risks.
• Other Responsibilities: maintain confidentiality and comply with procedures.

Skills

Inventory control

Procurement

Stock forecasting

Data analysis

ERP systems

Microsoft Office

Team supervision

Vendor management

Process improvement

Communication

Time management

Education

Bachelor's Degree or Diploma in Mechanical/Automobile Engineering or related field

Tools

ERP/inventory systems

Job description

Job Details of 10000206 | Spare Parts (Assistant Manager/Supervisor) – Inventory & Procurement

Published Date# 06-10-2026 | Closed Date# 31-12-2026

Job Overview:

• To supervise and execute Inventory Control and Procurement within the Spare Parts Division, ensuring optimum parts availability, efficient inventory levels, timely procurement, and effective supplier management. The role involves monitoring and executing orders, analyzing demand and inventory movement, minimizing stock-outs and excess/obsolete stock, ensuring compliance with Company procedures, and guiding the team to achieve operational efficiency, cost effectiveness, and high internal and external customer satisfaction.

10000206 | Spare Parts (Assistant Manager/Supervisor) – Inventory & Procurement

Published Date# 06-10-2026 | Closed Date# 31-12-2026

Bin Hindi Motors (KIA) - SP

Job Overview:

• To supervise and execute Inventory Control and Procurement within the Spare Parts Division, ensuring optimum parts availability, efficient inventory levels, timely procurement, and effective supplier management. The role involves monitoring and executing orders, analyzing demand and inventory movement, minimizing stock-outs and excess/obsolete stock, ensuring compliance with Company procedures, and guiding the team to achieve operational efficiency, cost effectiveness, and high internal and external customer satisfaction.

Qualification

• Graduate/Diploma or Bachelor's Degree in Mechanical/Automobile Engineering, Supply Chain Management, Procurement, Business Administration, or a related field.

Experience

• Minimum 5–7 years of relevant experience in spare-parts inventory, procurement/a similar supervisory role, preferably within the automotive industry.
• Experience with automotive spare-parts catalogues, dealer parts systems, or ERP/inventory management systems is highly desirable.

Required Skills:

• Strong knowledge of automotive spare parts, procurement & inventory control.
• Knowledge of demand forecasting, stock planning, replenishment, and inventory optimization.
• Ability to analyze stock movement, including fast/slow-moving, dead and critical parts.
• Understanding of supplier performance and purchase order processes.
• Strong reporting, analytical, numerical, decision-making & problem-solving skills.
• Proficiency in Microsoft Office and ERP/inventory systems.
• Strong team supervision, people management, workload prioritization, and team development skills.
• Ability to identify process improvements & implement corrective actions.
• Excellent communication, coordination, teamwork &interpersonal skills.
• Customer-focused, professional, polite, and detail-oriented.
• Strong organizational and time-management skills with the ability to work under pressure and meet deadlines.

Duties and Responsibilities:

• 1. Spare Parts Procurement
• Supervise and execute the complete spare-parts ordering process, including order preparation, review, approvals, submission, follow-up, and back-order management.
• Prepare initial, monthly, periodic, and emergency orders based on demand, stock movement, vehicle population, criticality, and supplier lead times.
• Coordinate with relevant departments & Principals regarding new models, accessories & parts requirements.
• Ensure accurate and timely processing of purchase orders in line with approval procedures.
• Prepare monthly and periodic stock orders based on stock movement, vehicle population, parts criticality, workshop requirements, historical demand, and supplier lead times.
• Prepare & coordinate emergency orders based on operational requirements & customer demand.
• Monitor outstanding & back-ordered items & follow up with suppliers to ensure timely delivery.
• Coordinate with the Vehicle Sales Division regarding carpet mats, accessories, and new-model requirements.
• 2. Inventory Control & Optimization
• Monitor inventory levels and recommend optimum stock quantities based on demand and operational requirements.
• Analyze fast/slow-moving, dead, obsolete, and critical stock and recommend appropriate actions.
• Monitor stock-outs, identify root causes, and implement measures to improve availability and inventory turnover.
• Support stocktaking, reconciliation, and inventory accuracy activities.
• Coordinate with Service centre/Auto Body shop Managers and other users to determine appropriate stock levels.
• Develop recommendations to improve inventory turnover and reduce carrying and ordering costs.
• Monitor excess inventory and recommend appropriate action, including redistribution, alternative utilization, supplier return, or other approved measures.
• 3. Parts Identification & Technical Accuracy
• Accurately identify part numbers and specifications using approved catalogues, manuals, and dealer systems.
• Verify parts meet application requirements and coordinate with relevant departments or Principals for clarification when required.
• Maintain accurate records of part numbers, ordering information, and related documentation.
• 4. Supplier Management
• Support supplier selection and performance evaluation in coordination with the Division Manager.
• Monitor supplier quality, availability, pricing, lead times, and delivery performance.
• Follow up on delayed, incomplete, & back-ordered shipments & escape recurring issues as required.
• Maintain effective communication with Principals, Dealers, and Overseas Distributors to ensure continuity of supply.
• Escalate recurring supplier performance issues and recommend appropriate corrective actions.
• 5. Inventory Accuracy & Systems
• Coordinate with Stocktaking, Systems & Accounts to verify inventory records against physical stock.
• Investigate discrepancies and recommend corrective actions.
• Ensure accurate inventory master data, transactions, records, and documentation are processed in accordance with established Company procedures.
• Ensure proper filing and maintenance of purchase orders, stock analysis, supplier records, and related documents.
• 6. Reporting & Analysis
• Prepare regular inventory and procurement reports for management review.
• Provide management with information regarding:
• Inventory levels and availability.
• Stock-outs and back-orders.
• Fast-moving, slow-moving, and dead-stock items.
• Inventory turnover.
• Purchase orders and outstanding orders.
• Supplier performance.
• Procurement requirements and trends.
• Analyze inventory and procurement data and provide recommendations for improving efficiency and cost effectiveness.
• Highlight inventory risks and recommend corrective actions.
• 7. Other Responsibilities
• Maintain confidentiality of customer and company information.
• Shall be knowledgeable of A.A. Bin Hindi Internal procedures and policies.
• Participate in relevant training and development programs.
• Perform other duties & responsibilities as assigned by the CAO, Divisional Manager & Job holder.
• Ensure compliance with Company policies, procedures, and internal controls.

Required Skills:

• Strong knowledge of automotive spare parts, procurement & inventory control.
• Knowledge of demand forecasting, stock planning, replenishment, and inventory optimization.
• Ability to analyze stock movement, including fast/slow-moving, dead and critical parts.
• Understanding of supplier performance and purchase order processes.
• Strong reporting, analytical, numerical, decision-making & problem-solving skills.
• Proficiency in Microsoft Office and ERP/inventory systems.
• Strong team supervision, people management, workload prioritization, and team development skills.
• Ability to identify process improvements & implement corrective actions.
• Excellent communication, coordination, teamwork &interpersonal skills.
• Customer-focused, professional, polite, and detail-oriented.
• Strong organizational and time-management skills with the ability to work under pressure and meet deadlines.