Spare Parts (Assistant Manager/Supervisor) Inventory & Procurement

Bin Hindi Group; Manama; On-site; BHD 12,000 - 28,000; Full time

Job summary

Bin Hindi Group is seeking an experienced Supervisor to oversee Spare Parts Inventory Control and Procurement within the Spare Parts Division. The role focuses on ensuring optimal parts availability, efficient inventory levels, timely procurement, and effective supplier management.

Responsibilities include monitoring demand and stock movement, minimizing stock-outs and excess stock, and guiding the team to achieve cost efficiency and high customer satisfaction.

Qualifications

• Understanding of spare-parts catalogues and dealer systems.

Responsibilities

• Supervise and execute spare-parts procurement process including orders and back-order management.
• Monitor inventory levels and optimize stock quantities based on demand and supplier lead times.
• Identify and verify part numbers using approved catalogues and dealer systems.
• Assist supplier selection and performance evaluation with the Division Manager.
• Coordinate with Stocktaking Systems and Accounts to verify inventory records.
• Prepare regular inventory and procurement reports for management review.
• Maintain confidentiality of company information and comply with internal controls.

Job description

To supervise and execute Inventory Control and Procurement within the Spare Parts Division ensuring optimum parts availability efficient inventory levels timely procurement and effective supplier management The role involves monitoring and executing orders analyzing demand and inventory movement minimizing stock-outs and excess obsolete stock ensuring compliance with Company procedures and guiding the team to achieve operational efficiency cost effectiveness and high internal and external customer satisfaction

Required Skills

Strong knowledge of automotive spare parts procurement amp inventory control Knowledge of demand forecasting stock planning replenishment and inventory optimization Ability to analyze stock movement including fast slow-moving dead and critical parts Understanding of supplier performance and purchase order processes Strong reporting analytical numerical decision-making amp problem-solving skills Proficiency in Microsoft Office and ERP inventory systems Strong team supervision people management workload prioritization and team development skills Ability to identify process improvements amp implement corrective actions Excellent communication coordination teamwork amp interpersonal skills Customer-focused professional polite and detail-oriented Strong organizational and time-management skills with the ability to work under pressure and meet deadlines

Duties and Responsibilities

• 1 Spare Parts Procurement

  Supervise and execute the complete spare-parts ordering process including order preparation review approvals submission follow-up and back-order management Prepare initial monthly periodic and emergency orders based on demand stock movement vehicle population criticality and supplier lead times Coordinate with relevant departments amp Principals regarding new models accessories amp parts requirements Ensure accurate and timely processing of purchase orders in line with approval procedures Prepare monthly and periodic stock orders based on stock movement vehicle population parts criticality workshop requirements historical demand and supplier lead times Prepare amp coordinate emergency orders based on operational requirements amp customer demand Monitor outstanding amp back-ordered items amp follow up with suppliers to ensure timely delivery Coordinate with the Vehicle Sales Division regarding carpet mats accessories and new-model requirements

• 2 Inventory Control amp Optimization

  Monitor inventory levels and recommend optimum stock quantities based on demand and operational requirements Analyze fast slow-moving dead obsolete and critical stock and recommend appropriate actions Monitor stock-outs identify root causes and implement measures to improve availability and inventory turnover Support stocktaking reconciliation and inventory accuracy activities Coordinate with Service centre Auto Body shop Managers and other users to determine appropriate stock levels Develop recommendations to improve inventory turnover and reduce carrying and ordering costs Monitor excess inventory and recommend appropriate action including redistribution alternative utilization supplier return or other approved measures

• 3 Parts Identification amp Technical Accuracy

  Accurately identify part numbers and specifications using approved catalogues manuals and dealer systems Verify parts meet application requirements and coordinate with relevant departments or Principals for clarification when required Maintain accurate records of part numbers ordering information and related documentation

• 4 Supplier Management

  Support supplier selection and performance evaluation in coordination with the Division Manager Monitor supplier quality availability pricing lead times and delivery performance Follow up on delayed incomplete amp back-ordered shipments amp elevate recurring issues as required Maintain effective communication with Principals Dealers and Overseas Distributors to ensure continuity of supply Escalate recurring supplier performance issues and recommendation appropriate corrective actions

• 5 Inventory Accuracy amp Systems

  Coordinate with Stocktaking Systems amp Accounts to verify inventory records against physical stock Investigate discrepancies and recommend corrective actions Ensure accurate inventory master data transactions records and documentation are processed in accordance with established Company procedures Ensure proper filing and maintenance of purchase orders stock analysis supplier records and related documents

• 6 Reporting amp Analysis

  Prepare regular inventory and procurement reports for management review Provide management with information regarding Inventory levels and availability Stock-outs and back-orders Fast-moving slow-moving and dead-stock items Inventory turnover Purchase orders and outstanding orders Supplier performance Procurement requirements and trends Analyze inventory and procurement data and provide recommendations for improving efficiency and cost effectiveness Highlight inventory risks and recommend corrective actions

• 7 Other Responsibilities

  Maintain confidentiality of customer and company information Shall be knowledgeable of A A Bin Hindi Internal procedures and policies Participate in relevant training and development programs Perform other duties amp responsibilities as assigned by the CAO Divisional Manager amp Job holder Ensure compliance with Company policies procedures and internal controls Graduate/Diploma or Bachelor's Degree in Mechanical/Automobile Engineering, Supply Chain Management, Procurement, Business Administration, or a related field.Minimum 5 7 years of relevant experience in spare-parts inventory, procurement/a similar supervisory role, preferably within the automotive industry. Experience with automotive spare-parts catalogues, dealer parts systems, or ERP/inventory management systems is highly desirable.