Temporary Administrative Officer - EU organisation

Jobat; Brussel; Sur place; EUR 30 000 - 42 000; Plein temps

Résumé du poste

Jobat is seeking an organized Administrative Assistant in Brussels to manage mailboxes, process invoices, and support budgeting and compliance activities. You will liaise with accountants, maintain records, and coordinate with suppliers and service providers.

The role includes onboarding and offboarding support, preparation of reports, and ensuring efficient administrative workflows within the team.

Responsabilités

• Manage administrative mailboxes and general office correspondence.
• Register and review invoices while maintaining accurate supplier records.
• Prepare payments and support budget and expense management activities.
• Liaise with external accountants and maintain accounting documentation.
• Manage membership fees, donations and other contributions.
• Monitor contracts, deadlines, renewals and procurement procedures.
• Prepare and maintain administrative and financial reports, trackers and overviews.
• Review project documentation to ensure contracts, invoices and supporting documents are complete and properly filed.
• Support the preparation of documentation for audits, compliance reviews and public authorities.
• Coordinate office suppliers, equipment, inventory and external service providers.
• Assist with employee onboarding and offboarding processes.
• Maintain well-organised administrative records and contribute to the improvement of internal procedures and workflows.
• Provide general administrative, operational and compliance support as required.

Description du poste

Jobomschrijving

• Manage administrative mailboxes and general office correspondence.
• Register and review invoices while maintaining accurate supplier records.
• Prepare payments and support budget and expense management activities.
• Liaise with external accountants and maintain accounting documentation.
• Manage membership fees, donations and other contributions.
• Monitor contracts, deadlines, renewals and procurement procedures.
• Prepare and maintain administrative and financial reports, trackers and overviews.
• Review project documentation to ensure contracts, invoices and supporting documents are complete and properly filed.
• Support the preparation of documentation for audits, compliance reviews and public authorities.
• Coordinate office suppliers, equipment, inventory and external service providers.
• Assist with employee onboarding and offboarding processes.
• Maintain well-organised administrative records and contribute to the improvement of internal procedures and workflows.
• Provide general administrative, operational and compliance support as required.