Personal Assistant

Jobat; Sint-Joost-ten-Node; On-site; EUR 35,000 - 52,000; Full time

Job summary

Jobat in Belgium is seeking an organised assistant to support the Executive Director by managing a complex schedule of meetings, travel and events, and by drafting business correspondence.

You will prepare papers, organise statutory meetings, coordinate between the director and the team, and assist at events as needed, contributing to effective governance and timely decision‑making.

Responsibilities

• Managing a complex schedule of business meetings, conferences, personal appointments and travel.
• Handling day-to-day correspondence and drafting business letters.
• Preparing the form and content of all internal and external meetings and events for the Executive Director and taking minutes where necessary.
• For internal and external meetings and events, you will research and collate documents and background information, prepare papers and presentations.
• Organise statutory and high-level meetings.
• Organise travel and bookings; manage all aspects of travel, logistics and expense claims.
• If required, you will provide support at events.
• Coordinating between the Executive Director and the team.

Job description

The role of this organisation is to represent the interests of its members on the EU political stage. Their main objective is to support the improvement of the commercial and regulatory environment for European rail operators and rail infrastructure companies.

Jobomschrijving

As part of your role you will :

• Managing a complex schedule of business meetings, conferences, personal appointments and travel.
• Handling day-to-day correspondence and drafting business letters.
• Preparing the form and content of all internal and external meetings and events for the Executive Director and taking minutes where necessary.
• For internal and external meetings and events, you will research and collate documents and background information, prepare papers and presentations.
• Organise statutory and high-level meetings.
• Organise travel and bookings; manage all aspects of travel, logistics and expense claims.
• If required, you will provide support at events.
• Coordinating between the Executive Director and the team.