Strategic EA to CEO — Multi-Company Scope

Martelange; Martelange; Remote; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Direct contact with CEO

Autonomy in role

Cross-border Belgium–Luxembourg work

Permanent full-time contract

Martelange-based

Job summary

Martelange.lu is seeking an exceptional organisational right hand for the CEO, handling files, diary, travel and administration across Belgium and Luxembourg. The role offers autonomy to resolve tasks proactively, within a defined scope, reporting directly to the CEO.

Based in Martelange, you will coordinate with group managers and external partners, manage private and professional logistics, and support multi-company activities with discretion and maturity.

Qualifications

• Minimum five years of experience as an executive assistant or in a demanding role.
• Absolute discretion with confidential information.
• Flawless French and good English proficiency.
• Maturity, practical intelligence and reliability.
• Proficient with Microsoft Office and digital tools; driving licence required.

Responsibilities

• Autonomous file management with full ownership and closure.
• Manage CEO diary, priorities and conflicts; reorganise when needed.
• Prepare meetings, agendas and minutes; follow up on actions.
• Coordinate cross-functional with managers and external partners.
• Handle emails, replies, draft letters and communications.
• Organise international travel and personal logistics.
• Administer contracts, expenses, and invoicing.
• Personal concierge for private tasks and daily errands.

Skills

Sense of priorities

Service mindset

Absolute discretion

Responsiveness

Fluent French

Good command of English

MS Office proficiency

Driving licence

Tools

MS Office (Outlook, Excel, Word, PowerPoint)

Job description

Martelange.lu is seeking an exceptional organisational right hand for the CEO, handling files, diary, travel and administration across Belgium and Luxembourg. The role offers autonomy to resolve tasks proactively, within a defined scope, reporting directly to the CEO.

Based in Martelange, you will coordinate with group managers and external partners, manage private and professional logistics, and support multi-company activities with discretion and maturity.