Office Manager

Fugro-Geoteam AS; Louvain-la-Neuve; On-site; EUR 48,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Multicultural environment

Family friendly practices

Opportunities for innovation

Job summary

Fugro Belgium in Louvain-la-Neuve is seeking an experienced Office Manager to provide comprehensive Office, Facility and Fleet support onsite. You will manage supplier contracts, develop office policies, coordinate maintenance and oversee the reception and visitor handling.

This role requires strong organizational and communicational skills in a multinational environment. Fluent in French and English is essential; Dutch is an asset.

Qualifications

• 5+ years of experience in a similar position.
• Fluent in French & English, Dutch is an asset.
• Prior experience within a professional, corporate environment is essential, experience working in a multi-national organisation strongly preferred.
• Proficient knowledge of MS Office (Word, Excel, etc).
• Good working relation with team members.
• Proactive and Service-oriented attitude.
• Ability to prioritize tasks.
• Resilience.
• Excellent communication and organizational skills.

Responsibilities

• Office & Supplier Management — Manage and negotiate contracts with office suppliers and service providers, ensuring cost effective and high quality service delivery.
• Policies & Procedures — Develop, update and improve office policies and procedures, ensuring consistent and appropriate implementation across the organization.
• Facility & Maintenance Coordination — Build, maintain and manage strong relationships with suppliers (cleaning, catering, etc) and building management, including scheduling repairs and preventive maintenance.
• Fleet Management Oversight — Oversee the full fleet management of Fugro Belgium, including electric charging administration (charging cards, Fugro charging stations, coordination of home charging installations), price analysis and comparison between providers, potential supplier sourcing, and negotiation with new service partners.
• Office Supplies Management — Maintain office supplies and coordinate with the IT department for IT equipment, accessories and software renewals.
• Access & Front Desk Operations — Manage access badges and oversee reception duties to ensure smooth daily office operations.
• Visitor & Communication Handling — Welcome visitors and deliveries, answer phone calls and manage the general email inbox.
• Global Coordination — Coordinate with Global Shared Services when relevant to ensure alignment and operational consistency.
• Meetings & Travel Support — Organize meetings, travel, training and events in Belgium and abroad to effectively support management.
• ERP Administrative Support — Assist teams with ERP data maintenance, including creating client cards, issuing purchase orders and ensuring data accuracy.
• Independent Issue Resolution — Address questions and problems autonomously, taking or coordinating appropriate actions and escalating only the most complex issues when necessary.
• Event & Marketing Support — Support the organization of marketing, HR and client events, including logistics coordination and on site assistance (e.g., team buildings, company drinks, recruitment fairs).

Skills

Fluent in French

Fluent in English

MS Office proficiency

Tools

MS Office

Job description

Job Description OFFICE MANAGER Fugro is the world’s leading independent provider of geo-intelligence and asset integrity solutions for large constructions, infrastructure, and natural resources. With approximately 10,000 employees in around 60 countries, we deliver the technical data and insights required to design, build, and maintain safe and efficient infrastructure. For our office in Louvain la Neuve, Fugro Belgium is seeking an experienced, autonomous and motivated Office Manager to work onsite. The Office Manager will be responsible for providing comprehensive Office, Facility and Fleet support to the entity and all its employees.

Your role

• Office & Supplier Management — Manage and negotiate contracts with office suppliers and service providers, ensuring cost effective and high quality service delivery.
• Policies & Procedures — Develop, update and improve office policies and procedures, ensuring consistent and appropriate implementation across the organization.
• Facility & Maintenance Coordination — Build, maintain and manage strong relationships with suppliers (cleaning, catering, etc) and building management, including scheduling repairs and preventive maintenance.
• Fleet Management Oversight — Oversee the full fleet management of Fugro Belgium, including electric charging administration (charging cards, Fugro charging stations, coordination of home charging installations), price analysis and comparison between providers, potential supplier sourcing, and negotiation with new service partners.
• Office Supplies Management — Maintain office supplies and coordinate with the IT department for IT equipment, accessories and software renewals.
• Access & Front Desk Operations — Manage access badges and oversee reception duties to ensure smooth daily office operations.
• Visitor & Communication Handling — Welcome visitors and deliveries, answer phone calls and manage the general email inbox.
• Global Coordination — Coordinate with Global Shared Services when relevant to ensure alignment and operational consistency.
• Meetings & Travel Support — Organize meetings, travel, training and events in Belgium and abroad to effectively support management.
• ERP Administrative Support — Assist teams with ERP data maintenance, including creating client cards, issuing purchase orders and ensuring data accuracy.
• Independent Issue Resolution — Address questions and problems autonomously, taking or coordinating appropriate actions and escalating only the most complex issues when necessary.
• Event & Marketing Support — Support the organization of marketing, HR and client events, including logistics coordination and on site assistance (e.g., team buildings, company drinks, recruitment fairs).

Your profile

• > 5 years of experience in a similar position.
• Fluent in French & English, Dutch is an asset.
• Prior experience within a professional, corporate environment is essential, experience working in a multi-national organisation strongly preferred.
• Proficient knowledge of MS Office (Word, Excel, etc).
• Good working relation with team members.
• Proactive and Service-oriented attitude.
• Ability to prioritize tasks.
• Resilience.
• Excellent communication and organizational skills.

Why join Fugro?

• A collaborative, supportive and multicultural working environment.
• Competitive salary and benefits package aligned with seniority and expertise.
• A company that values entrepreneurship, continuous learning and technical excellence.
• Family friendly practices with a focus on results rather than hours.
• Opportunities to contribute to innovation and process improvement in one of Europe’s largest geotechnical laboratories.
• Strong commitment to employee wellbeing and health.
• A premium working environment in Louvain la Neuve.

At Fugro, diversity and inclusion are at the heart of our culture. We value diverse perspectives and experiences to create a respectful and equitable environment where everyone can contribute to our mission: Together, we create a safe and sustainable world.