Office Manager

Fugro; Louvain-la-Neuve; Sur place; EUR 42 000 - 60 000; Plein temps

Avantages offerts par ce poste

Competitive salary

On-site role in Louvain-la-Neuve

Résumé du poste

Fugro Belgium in Louvain-la-Neuve is seeking an experienced Office Manager to work onsite. You will provide comprehensive Office, Facility and Fleet support to the entity and its employees, coordinating suppliers, maintenance, ERP data, front desk, and events.

Ideal candidates have 5+ years in a similar role, fluent French and English (Dutch a plus), and strong MS Office skills. The role offers a collaborative, multi-national environment with a competitive salary and benefits.

Qualifications

• 5+ years of experience in a similar office management role.
• Fluent in French and English; Dutch is an asset.
• Experience in a professional, corporate, multinational environment preferred.
• Proficient with MS Office (Word, Excel, etc.).
• Strong teamwork, proactive service orientation and communication skills.

Responsabilités

• Office & Supplier Management — Manage and negotiate office contracts and service providers for cost-effective delivery.
• Policies & Procedures — Develop and update office policies to ensure consistent implementation.
• Facility & Maintenance Coordination — Coordinate maintenance and relate with suppliers and building management.
• Fleet Management Oversight — Oversee Fugro Belgium fleet including charging administration and supplier negotiation.
• Office Supplies Management — Manage supplies and coordinate IT equipment renewals with IT.
• Access & Front Desk Operations — Manage access badges and front desk duties for smooth operations.
• Visitor & Communication Handling — Welcome visitors, manage deliveries, calls, and emails.
• Global Coordination — Align with Global Shared Services to ensure operational consistency.
• Meetings & Travel Support — Organize meetings, travel and events in Belgium and abroad.
• ERP Administrative Support — Assist ERP data maintenance, creating client cards and POs.
• Independent Issue Resolution — Address questions and escalate only complex issues.
• Event & Marketing Support — Assist organization of events and logistics on site.

Connaissances

Office management

MS Office

Multinational environment

French fluency

English fluency

Dutch asset

Outils

MS Office

Description du poste

OFFICE MANAGER

Fugro is the world’s leading independent provider of geo-intelligence and asset integrity solutions for large constructions, infrastructure, and natural resources. With approximately 10,000 employees in around 60 countries, we deliver the technical data and insights required to design, build, and maintain safe and efficient infrastructure.

Fugro is the world’s leading independent provider of geo-intelligence and asset integrity solutions for large constructions, infrastructure, and natural resources. With approximately 10,000 employees in around 60 countries, we deliver the technical data and insights required to design, build, and maintain safe and efficient infrastructure.

For our office in Louvain la Neuve, Fugro Belgium is seeking an experienced, autonomous and motivated Office Manager to work onsite. The Office Manager will be responsible for providing comprehensive Office, Facility and Fleet support to the entity and all its employees.

YOUR ROLE

• Office & Supplier Management — Manage and negotiate contracts with office suppliers and service providers, ensuring cost effective and high quality service delivery.
• Policies & Procedures — Develop, update and improve office policies and procedures, ensuring consistent and appropriate implementation across the organization.
• Facility & Maintenance Coordination — Build, maintain and manage strong relationships with suppliers (cleaning, catering, etc) and building management, including scheduling repairs and preventive maintenance.
• Fleet Management Oversight — Oversee the full fleet management of Fugro Belgium, including electric charging administration (charging cards, Fugro charging stations, coordination of home charging installations), price analysis and comparison between providers, potential supplier sourcing, and negotiation with new service partners.
• Office Supplies Management — Maintain office supplies and coordinate with the IT department for IT equipment, accessories and software renewals.
• Access & Front Desk Operations — Manage access badges and oversee reception duties to ensure smooth daily office operations.
• Visitor & Communication Handling — Welcome visitors and deliveries, answer phone calls and manage the general email inbox.
• Global Coordination — Coordinate with Global Shared Services when relevant to ensure alignment and operational consistency.
• Meetings & Travel Support — Organize meetings, travel, training and events in Belgium and abroad to effectively support management.
• ERP Administrative Support — Assist teams with ERP data maintenance, including creating client cards, issuing purchase orders and ensuring data accuracy.
• Independent Issue Resolution — Address questions and problems autonomously, taking or coordinating appropriate actions and escalating only the most complex issues when necessary.
• Event & Marketing Support — Support the organization of marketing, HR and client events, including logistics coordination and on site assistance (e.g., team buildings, company drinks, recruitment fairs).

YOUR PROFILE

• > 5 years of experience in a similar position.
• Fluent in French & English, Dutch is an asset.
• Prior experience within a professional, corporate environment is essential, experience working in a multi-national organisation strongly preferred.
• Proficient knowledge of MS Office (Word, Excel, etc).
• Good working relation with team members.
• Proactive and Service-oriented attitude.
• Ability to prioritize tasks.
• Resilience.
• Excellent communication and organizational skills.

WHY JOIN FUGRO?

• A collaborative, supportive and multicultural working environment.
• Competitive salary and benefits package aligned with seniority and expertise.
• A company that values entrepreneurship, continuous learning and technical excellence.
• Family friendly practices with a focus on results rather than hours.
• Opportunities to contribute to innovation and process improvement in one of Europe’s largest geotechnical laboratories.
• Strong commitment to employee wellbeing and health.
• A premium working environment in Louvain la Neuve.

At Fugro, Diversity And Inclusion Are At The Heart Of Our Culture. We Value Diverse Perspectives And Experiences To Create a Respectful And Equitable Environment Where Everyone Can Contribute To Our Mission

Together, we create a safe and sustainable world.

We are looking forward to receiving your application!