Senior Executive Assistant to CEO - Global Calendar

Collibra; Brussel; Hybride; EUR 52 000 - 62 000; Plein temps

Avantages offerts par ce poste

Hybrid work model

Benefits program

Diversity & inclusion

Résumé du poste

Collibra is seeking an experienced Executive Assistant to support our CEO. This hybrid Brussels-based role focuses on complex calendar management, global travel, meeting coordination, and comprehensive administrative tasks to keep the CEO operating efficiently.

You will partner with leaders across the business and work with the NYC Operations & Events Lead to ensure seamless coverage across Brussels and New York. A bachelor’s degree or equivalent experience is preferred.

Qualifications

• 8–10 years of experience supporting senior executives, including C-suite support.
• Strong calendar management and multi-time-zone scheduling experience.
• Excellent discretion and ability to handle confidential information.
• Proactive, organized, and able to anticipate needs.
• Strong written and verbal communication with a professional client focus.

Responsabilités

• Provide comprehensive administrative support to the CEO with the highest level of discretion, anticipating needs and ensuring meetings are prepared and logistically sound.
• Manage the CEO’s calendar, travel, expenses, and communications; resolve conflicts and prioritize requests.
• Coordinate domestic and international travel, including flights, hotels, ground transport, visas, and itineraries; manage procurement and expense workflows.
• Support leadership meetings, offsites, and executive events in collaboration with the NYC-based Operations and Events Lead.
• Coordinate legal documents, client visit briefs, and maintain cross-border coverage between Brussels and New York.
• Greet visitors and provide coordination for executive meetings in the Brussels office; support other senior leaders as needed.

Connaissances

Calendar management

Executive scheduling

International travel

Discretion

Communication

Google Workspace

Microsoft Office

Vendor management

Formation

Bachelor’s degree or equivalent

Outils

Navan

Zip

DocuSign

Slack

Zoom

Google Workspace

Microsoft Office

Description du poste

Collibra is seeking an experienced Executive Assistant to support our CEO. This hybrid Brussels-based role focuses on complex calendar management, global travel, meeting coordination, and comprehensive administrative tasks to keep the CEO operating efficiently.

You will partner with leaders across the business and work with the NYC Operations & Events Lead to ensure seamless coverage across Brussels and New York. A bachelor’s degree or equivalent experience is preferred.