Executive Assistant to CEO — Global Travel & Ops

Collibra; Brussel Hoofdstad; Hybride; EUR 60 000 - 95 000; Plein temps

Résumé du poste

Collibra is seeking an experienced Executive Assistant to support our Chief Executive Officer from Brussels in a hybrid role. You will manage complex calendars, coordinate global travel, and provide discreet, proactive administrative support across the Management Office, collaborating with NYC operations.

The role requires 8–10 years of executive support experience, a bachelor’s degree or equivalent, and proficiency with Google Workspace, Microsoft Office, and modern exec tools.

Qualifications

• 8–10 years of experience supporting senior executives, including experience supporting a C-suite.
• Extensive experience managing complex calendars, international travel, and executive scheduling across multiple time zones.
• Exceptional organizational and time management skills with the ability to anticipate needs.
• Experience in a SaaS or enterprise software environment is preferred, plus a bachelor’s degree or equivalent.

Responsabilités

• Provide comprehensive administrative support to the CEO with discretion; ensure meetings are confirmed, prepped, and logistically sound.
• Monitor CEO communications; resolve conflicts and balance priorities to keep the CEO focused on what matters.
• Coordinate all aspects of domestic and international travel including flights, hotels, ground transportation, visas, and itineraries, while managing procurement, vendor, and expense workflows via Zip and Navan.
• Support the planning and execution of leadership meetings, offsites, and executive events in close partnership with the NYC-based Operations & Events Lead.
• Act as connective tissue across the business by building relationships, coordinating legal document execution, and gathering context for client visit briefs.
• Welcoming visitors and coordinating executive meetings in Brussels, while supporting other senior leaders and occasional personal requests.

Connaissances

Calendar management

International travel

Executive scheduling

Discretion & confidentiality

Cross-functional collaboration

Google Workspace

Microsoft Office

Budgeting & expenses

Formation

Bachelor's degree or equivalent

Outils

Navan

Zip

DocuSign

Slack

Zoom

Google Calendar

Google Sheets

Google Slides

Excel

PowerPoint

Description du poste

Collibra is seeking an experienced Executive Assistant to support our Chief Executive Officer from Brussels in a hybrid role. You will manage complex calendars, coordinate global travel, and provide discreet, proactive administrative support across the Management Office, collaborating with NYC operations.

The role requires 8–10 years of executive support experience, a bachelor’s degree or equivalent, and proficiency with Google Workspace, Microsoft Office, and modern exec tools.